Onboarding Specialist (ETS) | Temporary

Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community.

About the role

Under the direction of the Onboarding Manager, the Onboarding Specialist is responsible for ensuring a smooth and compliant hiring experience by managing and processing all pre-employment requirements. This role focuses on conducting thorough background reviews, verifying documentation, and ensuring candidates meet all regulatory, organizational, and client-specific compliance standards prior to their start date. The Onboarding Specialist serves as a liaison between candidates, hiring leaders, and third-party vendors to resolve discrepancies, monitor progress, and maintain accurate records. By overseeing background processing with attention to detail and timeliness, the Onboarding Specialist plays a critical role in supporting the organization's hiring goals while upholding compliance, quality, and candidate experience.

Responsibilities

• Perform all duties and tasks of the Onboarding Specialist role, as required, and perform other duties as assigned or needed to support the broader TA department
• Monitor and process background check results for clearance; coordinate follow-up on results, if applicable
• Ensure compliance in all tasks and confirm all hiring/regulatory documentation is received and properly maintained
• Follow team standard operating procedures; perform required tasks in accordance with established service level agreements (SLAs)
• Schedule health assessments while providing excellent customer service
• Assist with communication and correspondence with key constituents
• Act as a resource for new hires by providing onboarding information, ensuring awareness of onboarding tasks, and answering questions
• Ensure new hires move through Recruitment and HR system onboarding steps
• Identify potential gaps in minimum requirements, if applicable, and identify and communicate issues or opportunities for efficiency
• Prepare and maintain regular onboarding reports

Requirements

• Bachelor's degree in Human Resources, Organizational Development, or a related field
• Two years of office or administrative experience
• Travel: less than 10% of the time may be required
• Hybrid work schedule: splits time between working remotely and working in the office
• Must be able to commute to Emory University on a flexible weekly schedule based upon business needs
• Residency in the state of Georgia required

Preferred Qualifications

• Experience in Human Resources or Recruitment

Physical Requirements

• Medium work: lifting 20-50 lbs occasionally (0-33% of the workday), 11-25 lbs frequently (34-66% of the workday), and 01-10 lbs constantly (67-100% of the workday)
• Lifting maximum of 50 lbs
• Carrying objects up to 25 lbs
• Occasional to frequent standing and walking
• Occasional sitting
• Close eye work (computers, typing, reading, writing)
• Physical demands may vary depending on assigned work area and work tasks

Environmental Factors

• Environmental conditions may vary depending on the assigned work area and tasks
• Potential exposures include, but are not limited to:
  • Blood-borne pathogen exposure
  • Bio-hazardous waste
  • Chemicals/gases/fumes/vapors
  • Communicable diseases
  • Electrical shock
  • Floor surfaces
  • Hot/cold temperatures
  • Indoor/outdoor conditions
  • Latex
  • Lighting
  • Patient care/handling injuries
  • Radiation
  • Shift work
  • Travel may be required
• Use of personal protective equipment, including respirators, may be required