Onboarding Specialist

About Us

Irby Construction Company has been building infrastructure for the power industry for more than 75 years. Our business values and performance-driven mindset guide our actions. Our approach to work starts with safety, puts people first, seeks to innovate, and promises to perform. Irby is proud of its inclusive work environment, family-oriented culture, excellent benefits, and clear pathways for career growth. We strive to provide every employee with clear expectations and opportunities for advancement. Many of our executive leaders started with Irby early in their careers and in the field.

Irby Construction is a wholly-owned subsidiary of Quanta Services, a Fortune 500 organization (NYSE: PWR). Team Irby benefits from the company culture we’re known for, along with the stability and resources of a larger enterprise. Build your career at Irby Construction.

About This Role

Introduce new workers to the company through an orientation process. The HR Onboarding Specialist will communicate company and position details to new hires before their start date, gathering necessary paperwork and scheduling first days. Ultimately, you will organize and facilitate the company’s onboarding procedures for new hires.

Responsibilities

• Detail all new hires' initial tasks and answer any queries
• Coordinate with IT to set up new employees with computers, phones, and other equipment
• Maintain familiarity with Driver File records and NECS management system
• Gather personal information from employees to set up Drug Screen and MVR
• File papers and documents into appropriate employee files
• Maintain orientation materials and supplies
• Craft and send comprehensive emails with information about New Employee Orientation
• Prepare onboarding packets (e.g., new hire paperwork, hats, tests)
• Schedule start dates for new hires and gather necessary paperwork
• Process onboarding paperwork (e.g., I-9, W-4, Direct Deposit forms)
• Inform employees of their first tasks (e.g., DOT paperwork, Quanta Legal Online Training, FMCSA Clearinghouse Registration)
• Distribute manuals, passwords, and guidelines as needed

Requirements

• Experience in Word, Excel, HRIS database, and other applicable database programs
• Knowledge of company policies/procedures or the ability and willingness to learn
• Ability to effectively communicate with people
• Ability to consistently meet daily, weekly, and monthly deadlines
• Proven work experience as an HR Onboarding Specialist or in a relevant HR role
• Solid communication skills (verbal and written)
• Exceptional time-management and organizational skills
• Ability to handle sensitive and confidential information
• Good working knowledge of HR practices
• Strong teamwork skills
• Good organizational and time management skills

Benefits

• Medical, dental, and vision coverage
• 401K retirement plan

Irby Construction Company is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without discrimination based on race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, or any other basis protected by applicable law.