Onboarding Specialist

Responsibilities

• Coordinates the hiring process with hiring managers, including processing job requisition forms and posting open positions.
• Manages the new hire process: sends offer letters, creates orientation packets, follows up on background checks, drug screens, verification of I-9 documents, and completion of all new hire paperwork.
• Schedules onboarding and corporate New Employee Orientation for new hires.
• Conducts weekly in-person new hire orientations and virtual training sessions for new hires.
• Creates and maintains employment badges.
• Administers the new hire paperwork process and coordinates the pre-employment process for all employees, ensuring integrity of employee information in the HR system.
• Oversees the transition of transferring employees and changes in employment status.
• Participates in a rotation presenting orientation and compliance training for new hires.
• Maintains the job description database for all employees.
• Responds to requests for verification of employment and other general HR requests, including HR Service Tickets.

Requirements

• High school diploma or equivalent knowledge preferred.
• Minimum 3 years of experience in a similar position with comparable responsibilities and job skills.
• Healthcare experience preferred.

Skills

• Experience with recruitment and hiring practices is preferred.
• Proficiency in managing databases, Excel, Word, and various computer software programs.
• File management skills.
• Public speaking and presentation skills.
• Ability to anticipate and resolve problem situations.
• Preparing reports, correspondence, and spreadsheets.
• Interpreting and explaining human resources policies and practices at a basic level.
• Establishing and maintaining effective working relationships with management, employees, and the public.
• Ability to meet demanding deadlines and handle multiple projects and priorities.
• Comfortable presenting to large groups.
• Ability to establish professional relationships with all employees.
• Maintains confidentiality of sensitive information and employee issues.
• Coordinates various department projects and assignments.

Working Conditions

Normal office environment.

Physical & Mental Demands

• Requires sitting and standing associated with a normal office environment.
• Some bending and stretching are required.
• Manual dexterity using a calculator and computer keyboard.

HOPCo Mission, Vision, and Values must be read and signed. This description provides basic guidelines for meeting job requirements; responsibilities, knowledge, skills, abilities, and working conditions may change as needs evolve.