Onboarding Specialist

Requisition ID: 68028 Title:Onboarding Specialist Arthrex, Inc. is a global medical device company and a leader in new product development and medical education in orthopedics. The Onboarding Specialist exemplifies the Arthrex mission, vision and values. As an Onboarding Specialist, you’ll support the critical processes that bring candidates from offer acceptance through their first day, including background screening, validation of qualifications, new-hire documentation, and data integrity. This role is ideal for someone who is detail-oriented, solutions-focused, and excited to grow their expertise while contributing to process improvements, technology initiatives, analytics, and projects. The successful candidate will have a bachelor’s degree, excellent communication skills, and a minimum of one year of relevant professional experience requiring independent judgment and decision-making. Proficiency with HRIS and/or ATS systems and Microsoft Office are required. Strong analytical, organizational, and decision-making skills are essential. Prior experience with I-9 and E-Verify processes is a plus. This role will be located on our Naples, FL campus. Join our talented team at a global medical device company focused on Helping Surgeons Treat Their Patients Better™. Essential Duties And Responsibilities Oversees and monitors end‑to‑end onboarding activities to ensure timely completion, proactively identifying gaps, addressing outstanding requirements, and enforcing full adherence to established policies, procedures, and compliance standards.Exercises sound judgment in managing highly confidential and sensitive information, maintaining the utmost discretion, professionalism, and strict compliance with organizational confidentiality protocols.Conducts comprehensive validation and quality assurance of all new hire data, ensuring accuracy, consistency, and alignment with internal HR and payroll requirements.Performs thorough investigations and research to identify and resolve discrepancies between candidate applications, resumes, and background checks.Audits candidate information to ensure new hires meet the qualifications required for their respective positions and validate the accuracy of information disclosed during the application and interview processes.Exercises discretion and diligence in evaluating new hire verifications, including the request and review of mitigation documentation and determine the appropriate course of action based on verification results.Manages the I-9 and E-Verify components of new hire onboarding, ensuring documentation is completed, verified, and maintained in accordance with established requirements; resolve tentative non-confirmations in accordance with USCIS and DHS guidelines.Addresses and supports standardized, compliant, and audit-ready onboarding processes across all locationsEnsure all offer-related documentation is accurately completed, captured, and retained in accordance with legal and recordkeeping requirements.Maintains consistent and timely communication with all stakeholders regarding pre‑employment requirements and provides specialized support to HR Business Partners by addressing escalated or frequently asked questions from employees and managers related to pre‑hire and onboarding processes. Specific Duties/ Responsibilities Participates in Talent Acquisition team budget management of various recruitment reports/trackers, data/spreadsheet and spend analysisConducts ongoing audits of pre-employment checks to identify opportunities for process and policy improvementsCompiles metrics and information for the Talent Acquisition team including turnover, advertisement spend, cost per hire, cost for training, onboarding and turnover rate for and average cost to fill specific positionsCollaborates with the Legal team to oversee the Pre-adverse and Adverse Action processes, manage subpoena requests, and ensure the retention of related data Education/ Experience Bachelor’s Degree requiredPrior experience in a similar role requiring independent judgment and decision-making preferredPrior experience with I-9 and E-Verify processes is a plus Knowledge Knowledge of HR processes, forms, and knows organizational and departmental policies and procedures Skills Ability to manage multiple tasks simultaneouslyAbility to work in a fast-paced, ever-changing environmentExcellent verbal, written, analytical, project management, research, organizational, and interpersonal skillsStrong attention to detail and the ability to handle multiple priorities simultaneously while meeting deadlinesDemonstrated commitment to providing exceptional customer serviceAbility to learn new systems quickly to perform most job functionsIntermediate Microsoft Outlook and Basic Excel skillsDisplays strong sense of urgency, adaptability, flexibility, and resourcefulness Arthrex Benefits Medical, Dental and Vision InsuranceCompany-Provided Life InsuranceVoluntary Life InsuranceFlexible Spending Account (FSA)Supplemental Insurance Plans (Accident, Cancer, Hospital, Critical Illness)Matching 401(k) Retirement PlanAnnual BonusWellness Incentive ProgramFree Onsite Medical ClinicsFree Onsite LunchTuition Reimbursement ProgramTrip of a LifetimePaid Parental LeavePaid Time OffVolunteer PTOEmployee Assistance Provider (EAP) All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other status protected by law.