Onboarding Specialist

Job Description

The Onboarding Specialist supports the management of a high-profile customer with various hiring and administrative duties. Key responsibilities include:

• Conduct New Employee Orientation sessions
• Application of any state required license training
• Ensure completion of post-employment offer forms/activity (e.g., new hire onboarding paperwork)
• Instruction of Basic Pre-Assignment Lessons
• Work closely with Project Manager to evaluate hiring needs and ensure recruiting activities support location hiring needs
• Utilize iCIMS recruiting software to process new applicants
• Schedule and interview prospective employees
• Schedule and maintain an orientation schedule
• Attend periodic relevant recruitment activities, such as job fairs, recruitment programs, etc.
• Develop and maintain relationships with local recruitment locations
• Aid with applicant tracking and generating hiring reports
• Manage all new hire WinTeam entry, including new hire set up and personnel data
• Print badges for new hire employees
• Cookordination with Payroll to ensure changes are completed properly; respond to questions as needed
• Process weekly reports for account management

Qualifications

• High School diploma or equivalent
• Minimum of one (1) year of administrative, human resources, employee onboarding, and/or classroom instructor experience
• Prior work experience in a fast-paced administrative environment
• Work history must include: Excellent organizational skills that include the ability to multi-task and prioritize work, Strong consultative, analytical, and problem-solving skills, Ability to communicate effectively with leadership, Outstanding oral and written communication skills, Able to concentrate on details, work under deadline pressures, apply sound logic and judgment, and prioritize tasks and responsibilities, Able to focus and multi-task in a busy environment, with the ability to successfully handle stressful situations in a calm and professional manner. Includes being able to effectively manage multiple interactions with diverse personalities and engage them to perform at optimum levels, Must be highly proficient and fully functional in all Microsoft Office applications and able to effectively utilize all available office management technology

Benefits

• Medical, dental, vision, basic life, AD&D, and disability insurance, subject to eligibility requirements
• Company's 401(k) plan, subject to eligibility requirements

Closing

Diversified Maintenance is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. If you have difficulty using the online system and require an alternate method to apply or require an accommodation, please contact our local Human Resources department.

Requisition ID

2026-1666621