Onboarding Specialist
Allied Universal · Salem, NH · 4 days ago
On-siteHuman ResourcesFull-time
Responsibilities
- Prepare for New Employee Orientation (NEO) daily; ensure classroom has the necessary tools (welcome packets, drug test kits, Chromebooks, headphones, pay cards, etc.) required to complete orientation
- Proctor NEO; review welcome kit, verify Form I-9 documents, administer drug tests
- Initiate onboarding documents via Applicant Tracking System (ATS) (e.g., iCIMS)
- Update iCIMS – ensure all required iForms are complete
- Advance new hire in WinTeam (WT)
- Update required fields in WT
- Enter compliance codes
- Enter direct deposit
- Ensure orientation is completed by new hire (3 lessons and final exam)
- Enter rehires into WT; update employee information in WT
Qualifications
- High School diploma or equivalent
- Prior work experience in a professional administrative environment
- Able to focus and multi-task in a busy environment
- Able to successfully handle stressful situations in a calm and professional manner
- Effective management skills; able to coordinate with multiple employees with diverse personalities and engage them to perform at optimum levels
- Highly proficient and fully functional in all Microsoft Office applications and able to effectively utilize all available office management technology
- Able to take initiative, successfully handle and prioritize multiple competing assignments and effectively manage deadlines
Preferred Qualifications
- College degree in business, human resources, or related field of study
- Human resources and/or recruiting experience
- Experience using iCIMS or other Applicant Tracking System
- Experience using WinTeam or other Human Resources Information System
- Experience using DOMO or other business intelligence tool
Benefits
- Medical, dental, vision, basic life, AD&D, and disability insurance
- Enrollment in our company’s 401(k) plan, subject to eligibility requirements
- Eight paid holidays annually, five sick days, and four personal days
- Vacation time offered at an accrual rate of 3.08 hours biweekly. Unused vacation is only paid out where required by law.