Onboarding Coordinator

About the Role

The Onboarding Coordinator is responsible for the administration, coordination, and logistics of the recruitment and onboarding process. This role supports the TA team by ensuring a smooth workflow, timely communication, and professional interactions with candidates and internal partners.

Responsibilities

• Coordinate and schedule phone screens, assessments, and interviews with candidates and hiring managers.
• Manage pre‑employment screening tasks such as ordering background checks and verifying references.
• Support the hiring and onboarding process, including preparing new‑hire packages and ensuring timely completion of paperwork.
• Conduct and document I‑9 verifications in accordance with federal requirements.
• Track and reconcile vendor invoices.
• Maintain TA team documents, shared folders, and resources.
• Support employer branding initiatives across platforms such as Glassdoor and LinkedIn; assist with content calendars and social media updates.
• Contribute to diversity attraction initiatives as assigned.
• Assist with immigration‑related applicant coordination and communication with legal partners.
• Provide occasional support with resume review, applicant screening, and sourcing for entry‑level roles.

Qualifications

Education Minimum: High School Diploma; Preferred: Bachelor's degree in Human Resources or related field.

Experience Minimum: 1-2 years of experience in HR, recruiting, or administrative support; Preferred: Experience supporting immigration‑related processes.

Skills & Abilities

• Strong written and verbal communication skills
• Excellent customer service and follow‑up abilities
• Ability to manage multiple tasks and shifting priorities
• Solid understanding of professional confidentiality and compliance
• Proficient in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, Teams)
• Experience working with applicant tracking systems
• Reliable, detail‑oriented, deadline‑driven, and consistently punctual

Pay

$25 - $30/hr

Schedule

Monday - Friday from 8 AM - 5 PM PST