On-Site Event Manager

Housing Works fights for funding and legislation to ensure that all people living with HIV/AIDS have access to quality housing, healthcare, HIV prevention, and treatment, among other lifesaving services. A pioneer in the social entrepreneurship movement, Housing Works operates 10 high-end thrift shops in Manhattan and Brooklyn and a much-loved Bookstore Café in Soho.

About the role

The On-Site Event Manager will be responsible for the management and execution of private events held at the Housing Works Bookstore. Acting as the point-person for all logistical aspects of the event, this position requires a reliable individual with strong leadership skills.

Responsibilities

• Oversees and executes private events held at the Bookstore.
• Responsible for logistical aspects of event management, production, preparation, and execution of events.
• Oversees vendors and per diem event staff to ensure that all aspects of the private event run smoothly from setup to breakdown.
• Attends relevant meetings with private events clients to prepare for events.
• Works with Private Events Sales Associate to gather all relevant information for each event.
• Maintains a safe event space by strictly adhering to Department of Health standards.
• Complies with all other legal, insurance, health, and safety regulations.
• Assists with staffing, training, and managing per diem staff.
• Assists with timecard and tip approval for all per diem staff.
• Assists with executing annual reviews for per diem staff and ensuring understanding and compliance of policies and procedures.
• Organizes and maintains events storage areas, facilities, and storage upkeep.
• Tracks and follows up on all equipment and facilities maintenance.
• Maintains accurate inventory of beverage product and events equipment.
• Maintains and communicates a continuous and recognizable standard of event execution, services, and goods.
• Participates in at least four direct actions per year aimed at ending the twin crises of homelessness and HIV/AIDS.
• Knows the Housing Works mission statement and is able to inform and discuss it with customers, volunteers, and donors.
• Embodies the Housing Works values of Stronger Together, High Performance, Membership, and All In.
• Other duties as assigned.

Requirements

• High School Degree or equivalent.
• Experience in event management and execution.
• TIPS, or equivalent New York State alcohol awareness certification, required.
• NYC Food Protection Certificate preferred.
• Knowledge of Square or other POS system preferred.

Schedule

Typical shifts are 3pm-12am.

Pay

$33/hr - $35/hr commensurate with experience.

Benefits

• Three comprehensive healthcare plans to choose from based on your priorities and budget; Housing Works covers most of the plan, and you pay a portion based on your salary.
• Staff begins accruing PTO immediately for a total of up to 30 days earned in the first year.
• Educational benefit available for tuition loan reimbursement, tuition costs, and textbooks.