On Site Administrative Assistant (5800)

About the role

The Administrative Assistant is responsible for providing administrative support, coordinating, implementing and monitoring all systems to ensure foster care team needs are met in an efficient manner.

Responsibilities

• Ordering supplies, upkeep and maintenance of office and office equipment, coordinating petty cash, filing and shredding, photocopying
• Administrative duties including but not limited to greeting guests, maintaining visitor sign‑in sheet, answering phones, directing and tracking inquiries, distributing paychecks, coordinating mailings, uploading documents to agency intranet, data entry, editing and proofreading documents
• Processing and submitting invoices (calling vendors for information and electronic submission); submitting check requests
• Submitting expenses to finance
• Researching and registering staff for trainings
• Assisting with set‑up for trainings and teambuilding activities, including gathering and distributing documentation
• Acting as a liaison with landlords for office space issues and arranging office space for trainings and meetings
• Coordinating food
• Assisting with hiring paperwork, including hiring packets for prospective applicants and new hire paperwork
• Arranging for and distributing keys to new staff

Requirements

• Minimum of High School diploma/GED required (prefer bachelor's degree)
• 1+ years of experience preferred but will consider any level of experience
• Administrative, customer services, or human services experience is a plus but not required
• Valid Driver’s License with acceptable driving history to the Agency
• Ability to work with economically and culturally diverse population

Skills

Excellent written and oral communication skills including data entry skills