On-Call Event Assistant

Position Summary

We are seeking an On-Call Events Assistant to assist our events management offices at Millennium Park and the Chicago Cultural Center located in downtown Chicago.

Position Essential Functions

• Cookordinate event activities with clients, vendors and Events team and contract staff (production assistants, security, and custodial)
• Assist and oversee event logistics, deliveries and event set up and tear down
• Work with clients and vendors to ensure the successful execution of events; attend events; troubleshoot and provide resolution to event issues as they arise
• Ensure adherence to Millennium Park and the Chicago Cultural Center policies, rules and regulations by clients, vendors and staff
• Aid in overseeing and researching catering companies; ensure completion of all applicable agreements
• Aid in performing various clerical and administrative duties, such as responding to in-person and telephone inquiries, compiling and distributing events/sales packages, sending mass mailings, completing data entry, etc.

Position Requirements

• Education: Bachelor’s degree or equivalent experience/education preferred
• Experience: 2+ years of experience in the private, corporate, or non-profit event, house management or tour industries, or an equivalent combination of training and experience is required
• Technical Skills: Proficiency in Microsoft based software
• Personal Skills: Excellent oral and written communication skills, Good knowledge of facility operations as they relate to private events, specifically in an arts related venue, Ability to handle multiple tasks, direct contract staff, manage time effectively and establish workflow priorities, Solid organizational skills with the ability to work efficiently with minimal supervision

Other

• Ability to work late evenings and weekends
• $30 per hour--Hourly Part-Time Position
• Work Shift

About Us

Transwestern’s Guiding Principles are woven into the fabric of our firm and underscore the value of each individual team member. We embrace inclusion – not only as the right thing to do, but as a reflection of who we are. It is our responsibility and heartfelt desire to create an environment that elevates the human spirit and brings out the best in everyone. Different backgrounds, life experiences and cultures shape our individual perspectives and ultimately generate the best results for our clients. Strategic human capital planning combined with development initiatives foster a work environment that celebrates uniqueness and champions the achievements attained through collaboration.