OHPAC Application Support Specialist

About the Role

The OHPAC Application Support Specialist provides Tier 1 support to end users of Oracle Health Patient Accounting (OHPAC) and related patient accounting areas. This position offers technical and functional expertise to troubleshoot application issues, support user and system configuration, monitor key OHPAC functions, and help maintain stable and effective patient‑accounting operations. The specialist serves as the first point of contact for end users, resolving issues when possible and escalating complex problems to Tier 2, technical, implementation, or vendor support teams.

Responsibilities

• Provide Tier 1 clinical support to meet and exceed established Service Level Agreements (SLAs) and follow ITIL processes.
• Triages end‑user issues and determines whether they can be resolved at Tier 1 or need escalation to Tier 2.
• Understand client and Local Health Department EHR policies, procedures, workflows, and Oracle Health‑specific procedures to resolve issues.
• Acquire and maintain general and clinical knowledge of client and related software applications.
• Attend professional development training as instructed.
• Maintain necessary technology skills to perform common client‑specific First Call Resolution (FCR) tasks, including password resets, Citrix troubleshooting, and common desktop troubleshooting.
• Conduct pre‑ and post‑go‑live system health checks to verify operational readiness and functionality of the deployed Electronic Health Record (EHR) solution at each VDH facility.
• Monitor key performance indicators (KPIs) and system usage metrics to identify early warning signs of functional or technical degradation.
• Participate in and help sustain readiness checklists and site health status dashboards for EHR leadership and Go‑Live command center operations.
• Contribute to lessons learned, issue trend analysis, and process improvements for future site deployments and system rollouts.
• Produce Post‑Go‑Live Health Check Reports that assess system performance and user adoption following deployment.
• Maintain Sustainment Readiness Checklists to evaluate preparedness for ongoing operations and support.
• Create Knowledge Transfer documentation to ensure continuity of operations and effective handoff to support teams.
• Maintain Issue Resolution Logs and Trend Analyses to track, resolve, and analyze recurring challenges.
• Exhibit a basic understanding of healthcare regulatory and compliance requirements (e.g., HIPAA) and apply related policies and procedures.
• Communicate simple messages orally, write brief messages, keep simple records, and explain routine procedures.
• Monitor specific OHPAC functions and operational indicators to identify potential application or workflow issues, including user configuration, work queues, processing functions, interfaces, printing, document management, and other patient‑accounting activities.

Required Skills & Experience

• Foundational knowledge of Oracle Health Patient Accounting (OHPAC) and patient accounting/revenue‑cycle workflows.
• Ability to troubleshoot and resolve routine OHPAC application issues and accurately escalate issues outside the scope of Tier 1 support.
• Ability to understand and follow established application support procedures, organizational policies, and standard operating procedures.
• Strong communication skills to interact professionally with end users, application teams, technical teams, leadership, and vendors.
• Proficiency in documenting incidents, troubleshooting activities, resolutions, and escalations accurately and consistently.
• Capability to recognize patterns in incidents and identify recurring application or workflow issues.
• Working knowledge of common end‑user technologies, including desktop applications, Citrix environments, printing, user access, and related support functions.
• Understanding of healthcare privacy, security, and compliance requirements, including HIPAA.
• Demonstrated strong customer service skills and ability to provide clear guidance to users with varying levels of technical expertise.
• Ability to manage multiple support requests, prioritize issues based on business impact, and work effectively in a time‑sensitive environment.
• Foundational communication skills: convey routine information clearly in person, by telephone, electronically, or through support documentation; provide guidance on standard procedures; and maintain accurate records of support activities.