Offsite Senior Medical Secretary-Obstetrics And Gynecology Administration-Mount Sinai West-Full-time day

About the role

The Senior Offsite Medical Secretary provides secretarial support to the supervising physician in an offsite practice setting. Responsibilities include a high volume of telephones, reception, check in, registration, scheduling coordination, including OR scheduling and confirmation, authorization/precertification, chart preparation and maintenance, and all other duties as assigned.

Responsibilities

• Prepare stat reports and maintain up to date logs and provide follow up.
• Work directly with Supervisor and Administration to maintain physician schedule up to date on daily basis.
• Clerical, reception and telephone support for practice.
• Take detailed clinical phone messages for clinical team.
• Schedule and coordinate appointments for patients within practice and with outside specialties.
• Acquires insurance authorizations for procedures and tests ordered by physician.
• Maintains logging system as required for tracking test results.
• May schedule surgeries/procedures or work in conjunction with Surgical Coordinator team to verifying times with patients; preparing charts, pre-admissions and consent forms as necessary.
• Prepares physicians mail correspondence and may retrieve mail from mail room.
• Helps direct patient flow during practice hours and may room patients.
• Discuss payment arrangements with patients prior to office procedures/visits, in coordination with the surgery finance authorization team.
• May order supplies, review stock of supplies, or put away supplies.
• Collect patients copayment/account balance, as well as needed insurance referrals.
• May process specimens for in office procedures, completing necessary requisitions with MD approval, and ensuring specimen is sent to appropriate department for review.
• Assists with credentialing as needed.
• May compile documents for surgical billing packages (i.e. surgical encounter forms, insurance information, consents, etc..)
• Maintains, adjusts and confirms patient office schedule.
• May participate in revenue cycle processes.
• May perform medical scribe functions.
• Payment posting and record keeping.
• May open and close physician schedules, and work to build template or make changes as needed.
• May perform various screenings and confirmation calls in advance of clinic session.
• Aid supervisor/manager with staff schedules and coverage.
• If qualified, may be responsible for Medical Assistant duties, such as performing venipuncture and/or EKGs, accompanying patients to exam/procedure room, assisting patients as needed with walking, transferring and dressing, as well as collecting specimens and point of care testing, preparing for exam, etc.
• May assist physicians with various procedures, takes vital signs, relays instructions to patients and or families; answers calls and provides pertinent information.
• Performs other duties as assigned.

Qualifications

• Associates Degree or High School Diploma/GED plus 2 years of related experience.
• Graduate of a Medical Assistant Program if performing clinical duties.
• Certified Medical Assistant required if performing Medical Assistant duties.
• 5+ years of administrative experience, preferably in a health care/practice environment.

Skills

• Excellent communication skills.
• Strong organizational and multitasking abilities.
• Proficient in Microsoft Office Suite.
• Knowledge of electronic medical record (EMR) systems.

Benefits

Details about benefits will be provided upon hire.

Pay

$29.9438 - $32.0812 Hourly.

Schedule

Details about the schedule will be provided upon hire.