Executive Assistant I-Obstetrics And Gynecology Administration-Mount Sinai West-Full-time Day

About the role

The Executive Assistant I supports a Vice President or Chair in managing the day-to-day operations of a large or complex department or office. They coordinate administrative activities, manage budgets, and assist with various organizational tasks.

Responsibilities

• Promotes projects, goals, and objectives by planning, scheduling, coordinating, and reporting activities.
• Researches, locates, and compiles information for reports and prepares statistical reports.
• Maintains budgets and grant allocations, and monitors accruals.
• Prepares documents for account review and approval.
• Maintains employee files and ensures compliance with regulatory standards.
• Initiates and follows through on human resources and payroll transactions, including generating weekly payroll submissions.
• Maintains liaison with human resources and payroll to resolve issues and problems.
• Mentors, trains, and conducts orientation for new office support staff.
• Schedules and coordinates administrative, secretarial, and general office support coverage.
• Coordinates meetings and appointments, maintains supervisor’s calendar, makes travel arrangements, and prepares travel reimbursements and expense reports.
• Screens and prioritizes incoming mail, responds to inquiries, and distributes mail requiring attention.
• Screens and routes telephone calls, answers questions, and directs callers to appropriate individuals.
• Aids in grant applications, special projects, and Joint Commission and other survey preparations.
• Performs other related duties as assigned.

Qualifications

• Bachelor’s degree or equivalent combination of experience and education.
• 5 years related administrative or business experience.

Benefits

Details about benefits are not specified in the job posting.

Pay

$66482.07 - $79000 Annually.

Schedule

Details about the schedule are not specified in the job posting.

Employer Description

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai’s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual. At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally.

Additional Information

The Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time — discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients’ medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report’s “Best Children’s Hospitals” ranks Mount Sinai Kravis Children's Hospital among the country’s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationally in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek’s “The World’s Best Smart Hospitals” ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally. Equal Opportunity Employer The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $66482.07 - $79000 Annually. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.