Executive Assistant I-Obstetrics And Gynecology Administration-Mount Sinai West-Full-time Day

About the role

The Executive Assistant I supports a Vice President or Chair in managing the day-to-day operations of a large or complex department or office. This role coordinates administrative activities, prepares reports, monitors budgets, and assists with various organizational tasks.

Responsibilities

• Promotes projects, goals, and objectives by planning, scheduling, coordinating, and reporting activities.
• Researches, locates, and compiles information for reports and assembles figures for computations and calculations.
• Maintains departmental employee files and ensures compliance with regulatory standards.
• Manages human resources and payroll transactions, including generating weekly payroll submissions and resolving issues.
• Mentors, trains, and conducts orientation for new office support staff and monitors their performance.
• Schedules meetings, appointments, and travel arrangements, and maintains the supervisor’s calendar.
• Coordinates logistics for events, develops informational packets, and transcribes and distributes meeting minutes.
• Develops, updates, and revises informational materials and ensures adequate restocking of supplies.
• Collaborates with purchasing to secure supplies and tracks vendor contracts.
• Assists in grant applications, special projects, and Joint Commission and other survey preparations.

Requirements

• Bachelor's degree or equivalent combination of experience and education.
• 5 years of related administrative or business experience.

Qualifications

• Strong organizational and administrative skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite.
• Ability to manage multiple priorities and meet deadlines.
• Knowledge of regulatory requirements and compliance.

Skills

• Project management.
• Financial analysis and budgeting.
• Event planning and coordination.
• Human resources administration.
• Information technology support.

Benefits

Details about benefits will be provided upon hire.

Pay

$66482.07 - $79000 Annually.

Schedule

Details about the schedule will be provided upon hire.