Officer, Procurement

Core Responsibilities

• Review and process purchase requests, ensuring compliance with procurement policies and internal controls as well as alignment with donor requirements and grant restrictions
• Cook with program teams regularly to assess their programming plans and associated purchasing needs
• Identify expiring contracts and process extensions as needed
• Monitor payment due dates to ensure timely payment processing
• Determine method of payment for vendors, taking into account all payments on the horizon, and then process payments upon completion of the procurement process
• Compare invoices to contractual obligations before submitting them for payment
• Ensure all itemized receipts and other required documentation are saved in relevant folders immediately after payment for timely reconciliation
• Track actual spending against approved spending and flag any variances
• Maintain organized filing systems for financial and procurement documentation
• Serve as the primary liaison between the program and operations teams, ensuring clear communication and timely resolution of procurement-related issues
• Develop and improve procurement processes, templates, and SOPs as needed

Qualifications

• BS/BA with minimum 5 years’ experience
• Able to work collaboratively to manage competing priorities with high accuracy and tight deadlines
• Committed to organization values and working across difference