Office & Workplace Experience Manager

Who We Are

Because health is personal. That's why Personify Health created the first and only personalized health platform—bringing health plan administration, holistic wellbeing solutions, and comprehensive care navigation together in one place. We serve employers, health plans, and health systems with data-driven solutions that reduce costs while actually improving health outcomes. Together, our team is on a mission to empower people to lead healthier lives.

Learn even more about the work that drives us at personifyhealth.com.

As the face of our Tempe location

• Serve as the primary onsite contact for our Tempe office, creating a welcoming and professional environment for employees, candidates, clients, and visitors.
• Oversee the day-to-day operations of the office, ensuring workspaces and common areas are organized, well maintained, and ready to support collaboration.
• Partner with building management, concierge services, maintenance teams, and cleaning vendors to ensure the office is operating efficiently and any facility needs are addressed promptly.
• Communicate planned building maintenance, office updates, and workplace changes to employees, ensuring timely awareness and minimizing disruptions to day-to-day operations.
• Maintain a comfortable and functional workplace by monitoring office temperature, window coverings, and shared spaces with consideration for both employee comfort and energy efficiency.
• Keep kitchens, break areas, and common spaces clean, stocked, and inviting, including oversight of dishwashers, supplies, and daily upkeep.
• Order and maintain office, kitchen, and breakroom supplies while managing inventory and vendor relationships.
• Receive and distribute mail, packages, and deliveries, and manage outgoing mail using the office postage system.
• Partner with Human Resources and IT to ensure workspaces, building access, and parking arrangements are ready for new employees before their first day.

Create an Exceptional Workplace Experience

• Plan and coordinate onsite meetings, employee events, celebrations, volunteer activities, and engagement initiatives for the Tempe office.
• Manage conference room reservations and coordinate meeting space setup for onsite employees, visiting team members, and internal meetings.
• Partner with Executive Assistants to ensure meeting spaces are reserved, prepared, and ready for executive leadership meetings, client visits, interviews, and cross-functional gatherings.
• Catering, food orders, meeting room setup, audiovisual needs, signage, and event logistics.
• Track event expenses and assist with budget management.
• Support cross-functional administrative projects for People and TPA as needed.
• Assist with administrative tasks including meeting coordination, document preparation, expense support, and other operational projects.
• Partner with the Executive Assistant team to provide temporary coverage during vacations, leaves of absence, or other planned absences.
• Provide calendar management support during coverage periods, including scheduling meetings, resolving conflicts, coordinating logistics, and ensuring executives are well prepared for key meetings.
• Aid in travel coordination for in-person interviews, coordinating with the candidate to schedule flights / hotels and transportation as needed.

What You'll Do

Bring Our Culture to Life Through Meetings & Events

• Plan and coordinate onsite meetings, employee events, celebrations, volunteer activities, and engagement initiatives for the Tempe office.
• Manage conference room reservations and coordinate meeting space setup for onsite employees, visiting team members, and internal meetings.
• Partner with Executive Assistants to ensure meeting spaces are reserved, prepared, and ready for executive leadership meetings, client visits, interviews, and cross-functional gatherings.
• Catering, food orders, meeting room setup, audiovisual needs, signage, and event logistics.
• Track event expenses and assist with budget management.
• Support cross-functional administrative projects for People and TPA as needed.
• Assist with administrative tasks including meeting coordination, document preparation, expense support, and other operational projects.
• Partner with the Executive Assistant team to provide temporary coverage during vacations, leaves of absence, or other planned absences.
• Provide calendar management support during coverage periods, including scheduling meetings, resolving conflicts, coordinating logistics, and ensuring executives are well prepared for key meetings.
• Aid in travel coordination for in-person interviews, coordinating with the candidate to schedule flights / hotels and transportation as needed.

Benefits

• The Highlights:
• Competitive base salary and benefits effective day one
• Comprehensive medical and dental through our own health solutions (yes, we use what we build)
• Unlimited PTO—rest and recharge time is non-negotiable
• Mental health support, retirement planning, and financial protection
• Professional development with clear career progression and learning budgets
• Mission-driven culture where diverse perspectives drive real impact on people's health

Compensation

This position offers a base salary range of $80,000 - $100,000 depending on location, skills, and experience. You're eligible for our full benefits package starting day one.

Our Commitment

Personify Health is an equal opportunity employer committed to diversity, equity, inclusion, and belonging. We cultivate a work environment where differences are celebrated, and employees of all backgrounds are empowered to thrive—because diversity is core to who we are and critical to our work in health and wellbeing.

Stay Safe

Personify Health will never ask for payment or sensitive personal information like social security numbers during hiring. All official communication comes from verified company email addresses and or our secure applicant tracking system. Suspicious requests? Report them to talent@personifyhealth.com. View all legitimate openings at personifyhealth.com/careers.