Office Worker

About the role

The Office Worker assists in the elections process during elections. Must maintain courteous and cooperative working relationships with administrative and other County personnel, public agencies, and the general public, and work under the guidance of Local/State/Federal regulations and County policies/procedures.

Responsibilities

• Aid the Elections Manager with the processing and administration of an election.
• Assist with retrieving, counting, balancing, and logging incoming ballots from a variety of sources.
• Prepare and calculate incoming ballots for signature verification process; enter data into reconciliation report.
• Upon successful completion of mandatory training, verify signature on each returned ballot envelope, and notify voters if their signature is missing or does not match their voter registration files, in accordance with WAC.
• Open and prepare ballots for scanning, including proper placement and labeling, and manually inspect each ballot prior to scanning in compliance with the Statewide Standards on What is a Vote.
• After proper training, assist voters with the Accessible Voting Unit.
• Travel to the upper county or CWU for the election, and transport ballot boxes and supplies.
• Assist in managing Vote Center activities.
• Secure ballot boxes and return with ballot boxes and supplies from the Vote Center after election on election night.
• Collect, sort, and prepare other county ballots for shipping to those counties.
• Pick up ballots from secured drop boxes from all areas of the county, logging transport seals and securing ballots prior to transport.
• Maintain complete and updated voter registration records for Kittitas County.
• Apply federal and state laws (RCW and WAC) regarding regulation of voter registration consistently from voter to voter.
• Collect completed voter registration forms and assess information to determine if they are eligible to vote in this county. If ineligible, explain options to registrant.
• Enter voter information into computer. Scan voter registration forms into computers for use by county and state. Retrieve online voter registrations. Verify if information will integrate into state-wide system. Make any necessary corrections to ensure complete accuracy when uploading voters’ record. Capture signatures for use by county and state. Answer and resolve any voter registration questions or concerns with voters, co-workers, districts, candidates, or campaigns.
• Process incoming County-to-County Transfers: Enter voter information into computer. Scan voter registration forms into computers for use by county and state. Use a variety of maps to ensure voters are assigned to the proper precinct. Log all daily transactions processed. Issue new and replacement ballots to voters – both active and inactive - upon request.
• Aid at scanning station by: Presenting prepared ballots to scan. Placing scanned ballots into ballot storage container. Conducting review of scanned ballots with another staff member. Ensuring all storage containers are labeled correctly.

Requirements

• High School diploma or GED.
• Valid and active Driver’s License.

Qualifications

• Must be available to work a variable schedule year-round with increased activity between July and November.

Skills

• Knowledge of federal and state laws (RCW and WAC) regarding regulation of voter registration.
• Ability to work independently and as part of a team.
• Strong organizational and attention to detail skills.
• Computer literacy, including proficiency with Microsoft Office applications.
• Excellent communication and customer service skills.

Benefits

No benefits are offered for this position.

Pay

Salary range: $18.00 - $22.00 per hour, depending on experience.

Schedule

Variable schedule year-round with increased activity between July and November.