Office Technician (Typing)

Job Description and Duties

Are you looking for an exciting and fast-paced career? Join the California Governor's Office of Emergency Services (Cal OES) and be part of an organization that serves as a leader in emergency management and homeland security through dedicated service to all. We are looking for enthusiastic and motivated individuals to join our team. If you are interested in a challenging opportunity in a high-energy, team-oriented environment, you are encouraged to apply.

Responsibilities

• Answer the HR main phone line
• Assist employees, applicants, and visitors
• Respond to or route inquiries
• Prepare correspondence
• Maintain the HR email inbox
• Process incoming HR documents
• Log and track performance evaluations
• Upload payroll and personnel documents
• Maintain official personnel records
• Schedule interviews and meetings
• Clock travel
• Support document processing, filing, and records management

Working Conditions

This position supports and manages the day-to-day business operations for Cal OES which is handled in an office location. This is not considered a hybrid telework position.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

Additional Documents

Additional information about the job in the Duty Statement.

Position Details

Details about the position.

Department Information

Information about the department.

Special Requirements

• The position requires the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section).
• You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired.
• Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website.

Application Instructions

To apply, submit the current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. A resume is required and must be included. A Statement of Qualifications is also required and must be included. For assistance in uploading documents, including the SOQ, you may want to consider watching the following video from CalHR's Training Catalog: Upload SOQ to your Application Package.

Desirable Qualifications

• Experience with using Microsoft products including Outlook, Word and Excel.
• Experience in Payroll and Personnel services.
• Experience in Benefit administration.
• Experience working with confidential and sensitive data.
• Experience tracking and monitoring project deadlines.
• Service oriented with good interpersonal skills and excellent customer service.
• Ability to exercise a high degree of initiative, independence, and flexibility.
• Ability to effectively work under pressure.
• Excellent verbal and written communication skills.

Benefits

• Free Parking
• On-site Gym and Locker room
• Electric Carport
• Excellent CalPERS state pension plan
• 401(k) and 457(b) Plans
• Flexible Schedules
• Generous paid time off
• Health, dental & vision insurance for the employee or the employee's family
• Investment in careers development
• Located near many local eateries, financial institutions, and the Light Rail Station

Contact Information

The Human Resources Contact is available to answer questions regarding the position or application process.

HR Unit - JQ
(916) 328-7863
Joshua.Quinones@CalOES.ca.gov

Exam & Additional Information

To obtain list eligibility please click on the link below.
Office Technician -Exam -2012
Office Technician (LEAP) Exam - 2129

Training and Development (T&D)

T&D assignments are temporary assignments to provide an employee training and experience to move to a different occupational field. A T&D assignment is a formal agreement between the employee, the current supervisor, and the new supervisor. The duration of agreements can vary in length but shall not exceed twenty-four (24) months. The duration may also be the length of experience needed to meet the minimum qualifications. Please note they are only available to current California State employees who have permanent status.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.