Office Svcs Coordinator

About the role

We are looking for an organized Office Services Coordinator to provide onsite administrative support for a broker and shared team in Irvine, CA. This Long-term Contract position is ideal for someone who enjoys coordinating daily office activities, keeping documentation accurate, and helping teams stay on schedule. The role combines financial administration, meeting support, document handling, and light marketing coordination in a fast-paced, detail-focused environment.

Responsibilities

• Manage voucher preparation and submission, ensuring transactions are processed accurately and within required timelines.
• Support expense reporting by organizing receipts, reconciling entries, and helping prepare documentation for review.
• Aid in administrative contract coordination by maintaining records, monitoring documentation status, and communicating with internal partners.
• Perform accounts receivable support tasks such as tracking invoices, following up on outstanding items, and preparing basic status updates.
• Oversee electronic signature workflows by distributing documents through DocuSign, monitoring completion, and filing finalized records.
• Coordinate calendars and schedule meetings for brokers, helping align availability and maintain clear communication with attendees.
• Prepare presentation and meeting materials, including printing, assembling, and binding collateral for internal and client-facing use.
• Provide light support for marketing activities and events, helping with logistics, materials, and general administrative follow-through.
• Handle additional day-to-day office duties as needed to support smooth team operations.

Requirements

• Associates or Bachelor’s degree in Accounting, Business, or related field preferred.
• 2+ years of experience in accounting coordination, bookkeeping, or office administration.
• Working knowledge of AP/AR and basic accounting principles.
• Strong attention to detail and organizational skills.
• Ability to multitask and prioritize in a dynamic manufacturing environment.
• Proficient in Microsoft Office (Excel, Word, Outlook).

Qualifications

• Detail-oriented and proactive personality.
• Proactive and customer service-driven mindset.
• Experience in a fast-paced environment.
• Ability to handle multiple tasks simultaneously.
• Strong communication and customer service skills.
• Eagerness to learn and grow within a team-oriented company.

Benefits

• Long-term stability within a growing manufacturing company.
• Opportunity to gain exposure across accounting, HR, and operations.
• Supportive team environment with room for professional development.
• Hands-on role with increasing responsibility as the company grows.

Pay

20 - 22.5 USD / Hourly

Schedule

Onsite