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Office Support Specialist - School of Business (CS27-037) (Part Time)

Southern Illinois University Edwardsville · Edwardsville, IL · 1 wk ago
Information Technology$250/hrPart-time

Location: Fully Onsite/Not Remote Eligible

About the role

Southern Illinois University Edwardsville (SIUE) invites applications for the position of Office Support Specialist in the School of Business. As a premier metropolitan university, SIUE is committed to advancing social and economic mobility while shaping the workforce of the future. Employing more than 2,400 faculty and staff members, SIUE is one of the largest employers in the Metropolitan St. Louis area, with a $1.3 billion annual economic impact on the region.

Responsibilities

  • Maintain financial records for the SIUE SBDC/ITC and granting agency (ILDCEO).
  • Report matching funds to the granting agency along with grant expenditures on a Monthly Cash Request form and provide backup documentation.
  • Prepare yearly budget for RFP/NOFO.
  • Complete Purchase Requisitions, Invoice Vouchers, Travel Vouchers, and other Fiscal Delegate duties.
  • Inform the School of Business of information needed for employee contracts, such as Budget Purpose Number and length of contract.
  • Answer telephones, distribute mail, and handle walk-ins.

Requirements

  • High school diploma or equivalent.
  • Any one or combination totaling two (2) years (24 months) from the following:
    • College coursework in any curriculum (30 semester hours equals one year/12 months).
    • Associate’s Degree (60 semester hours) equals eighteen months (18 months).
    • 90 semester hours equals two (2) years (24 months).
    • Bachelor’s Degree (120 semester hours) equals three (3) years (36 months).
    • Work experience performing office/clerical activities, including the use of computer systems.
    • One (1) year (12 months) of work experience comparable to the second level of this series.

Skills

  • Knowledge of MS Word and Excel is required.
  • Ability to learn and understand Cashnet, AIS eforms, and AIS to print monthly Report of Transactions.
  • Must become familiar with Pcard; this position is the Reconciler for 3 Pcard holders.
  • Ability to multitask and pay attention to details.
  • Strong math ability.

Schedule

15 hours per week.

Pursuant to the State Universities Civil Service System, out-of-state candidates must establish Illinois residency within 180 calendar days of the start date for this position. Illinois residency requires proof of a valid Illinois Driver’s License or state of Illinois ID Card.

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