Office Support Specialist (Part-time)

About the Firm

Weintraub Tobin is an innovative provider of sophisticated legal services to dynamic businesses and business owners, individuals, emerging companies, and nonprofits. From locations in Sacramento, San Francisco, Los Angeles, Orange County, and San Diego, more than 80 attorneys assist clients throughout California with business and litigation needs, including corporate law, finance and tax law, labor and employment, real estate, intellectual property, entertainment, and digital media. We maintain our leadership position by creating a value-added, trust-based relationship with our clients, supporting our local communities, and developing deep subject-matter expertise. We offer a supportive and collegial environment where individual contributions are recognized and celebrated, and hard work is balanced with personal fulfillment and responsibilities.

About the Role

Weintraub Tobin's Century City office is seeking an on-site, part-time (at least 20 hours per week) Office Support Specialist to support the seamless daily operations of the office by providing front-desk coverage, clerical, facilities, mail, and service support to attorneys, clients, and staff, ensuring the office remains organized, efficient, and welcoming. The successful candidate must be able to multitask in a fast-paced and professional environment, enjoy working as part of a team, and demonstrate a commitment to delivering exceptional, high-touch service. This is a great opportunity for an individual with a high-end hospitality or customer service background, who takes pride in anticipating needs and creating a refined, above and beyond experience for visitors and employees. The ideal candidate is dependable, resourceful, efficient, and genuinely enjoys helping others. They bring a professional presence, keen attention to detail, and a natural instinct for hospitality, and are interested in applying these skills while gaining experience in a professional office environment.

Schedule

Monday–Thursday, 10:00 a.m. – 3:00 p.m. or 11:00 a.m. – 4:00 p.m. Occasionally, the employee may be expected to work extended hours to provide coverage for events, depositions, or other business needs, with as much advance notice as reasonably possible. Once a shift is established, the employee will be expected to consistently work the agreed-upon schedule.

Responsibilities

• Greet and assist clients, colleagues, and visitors in a professional and welcoming manner
• Provide reception coverage during scheduled breaks and lunch periods and serve as a backup when needed
• Answer and direct incoming phone calls as needed
• Maintain client confidentiality and handle sensitive information with discretion
• Assist with the day-to-day maintenance of office and kitchen supplies, equipment, and common areas
• Ensure common areas, including reception, kitchen, conference rooms, and copy areas are safe, clean, and welcoming
• Perform light kitchen duties, including brewing coffee, loading and unloading dishwashers, wiping down counters and refrigerators, and stocking kitchen supplies
• Assist with monitoring office and kitchen inventory and restocking supplies as needed
• Assist with photocopying, scanning, filing, and other general administrative tasks
• Handle incoming and outgoing mail and assist with distributing mail throughout the office
• Prepare packages and assist with FedEx and other courier deliveries and pickups
• Assist with setting up and cleaning up for internal meetings, lunches, and events as needed
• Assist with maintaining conference rooms and other shared office spaces
• Perform general office maintenance tasks, including transporting parcels, loading and unloading office supplies, files, and other materials, and assisting with light assembly or furniture relocation as needed
• Assist with other routine office services and hands-on tasks that help keep the office running smoothly
• Acts as a go-to resource for tasks that require assistance away from the reception desk, demonstrating a proactive and can-do attitude
• Additional duties as assigned

Skills & Requirements

• At least 2 years of white-glove customer-facing experience working in a fast-paced hospitality, office, corporate, or law firm setting
• Superior active listening, attention to detail, organizational, communication, and interpersonal abilities
• High School diploma required
• Ability to use necessary computer applications including Microsoft Office Suite (Word, Outlook, Excel, etc.)
• Ability to lift up to 50 lbs. (e.g., weight comparable to a water cooler water jug)
• Flexibility in dealing with multiple priorities and shifts in priorities
• Positive, professional and approachable presence
• Ability to work independently and as part of a team
• Exceptional reliability

Pay

$28.85-$33.65 per hour (based upon years of experience)