Office Support Specialist

Location: Apache Junction, AZ • Job Type: Full-Time • Job Number: 202600096 • Department: City Clerk • Division: Administration • Opening Date: 09/17/2026 • Closing Date: 10/01/2026 5:00 PM AZ

About the role

Positions assigned to this class perform a broad range of clerical support duties which may include problem solving assignments, independent research and customer service. Performs complex and sensitive duties of a specialized nature depending on area of assignment.

Responsibilities

• Provide receptionist duties; greet and assist department visitors; answer phones; maintain appointment schedules and calendars; operate a variety of standard office equipment.
• Process check requests; order and maintain office supplies; maintain cash drawer and petty cash funds; prepare daily bank deposit and revenue report.
• Provide basic bookkeeping functions and routine clerical tasks.
• Input and retrieve data; file archive and purge documents as necessary; may prepare certified documents; may act as notary.
• Provide clerical support to boards, commissions, or City Council as assigned by department; prepare agendas and assemble background materials; transcribe minutes of meetings; perform various related support services.
• Type and proofread a variety of publications, reports, letters and memos; compose correspondence related to assigned responsibilities.
• Participate in special projects as assigned; compile and analyze data.
• Depending on area of assignment may assist with various duties involved in the election process.
• May process incoming and outgoing mail for the city including but not limited to bulk mailings; distribute mail throughout departments as needed.
• Support the City’s policies, goals and objectives and work with management and other staff to ethically achieve such goals and objectives; ensures compliance with safety procedures.

Qualifications

• Education and Experience: Must possess a high school diploma or GED, and one (1) year of paid full-time office clerical experience.
• Knowledge: City and Department procedures, policies and guidelines; Arizona Revised Statutes; applicable State and local procedures and laws; entry level bookkeeping and/or accounting principles; standard filing and accounting systems; principles and procedures of recordkeeping, reporting and retention.
• Skills: Establishing and maintaining cooperative working relationships with coworkers and other individuals in contact during the course of work; communicating clearly and concisely; operating a personal computer utilizing standard software such as Microsoft Office and some specialized software; functioning standard equipment; providing quality customer service; accessing City Code and other resources necessary to complete tasks.
• Pre‑employment Requirements: Candidates who are selected for appointment may be fingerprinted, if 18 or older; successfully complete a background investigation, employment verification and may be subject to a drug/alcohol test, medical, polygraph and/or psychological evaluation. Candidates who are appointed will be required to possess a valid driver’s license to operate a vehicle in Arizona or meet the transportation needs of the position.
• License/Certification: Depending on area of assignment, may require Municipal Election Official Certification.
• Physical Demands and Work Environment: Work is performed in a standard office environment. May require frequent sitting and continuous operation of a personal computer. May be required to perform a full range of motion with lifting and/or carrying items weighing up to 25 pounds. Some evening, weekend, and holiday work may be required.

Pay

Salary range: $20.02 – $29.00 per hour (anticipated hiring range: $20.02 – $21.03 per hour).