Office Support Assistant - University of Illinois Extension

Through learning partnerships that extend knowledge and change lives, University of Illinois Extension provides educational programs aimed at making life better, healthier, safer, and more profitable for individuals and their communities. Illinois Extension has operated continuously for more than 100 years connecting the citizens of Illinois to their land-grant university by providing educational programming around the state. University of Illinois Extension is based in the College of ACES and works with all colleges and units of the University of Illinois at Urbana-Champaign.

About the role

Work under direct supervision of the County Director to support the needs of the Extension office.

Responsibilities

• General Office Duties
  • Serve as primary staff to open and close the unit offices.
  • Serve as first point of contact for the office by answering telephone calls and assisting walk-in clients.
  • Assist in gathering, opening, and distributing mail to staff.
  • Assist County Director, Unit Educators, and program support staff with clerical needs for programming as requested, such as preparing materials, making copies, and assisting with room reservations.
  • Maintain all county mailing and email lists.
  • Assist volunteer groups with clerical needs as directed by staff.
• Fiscal
  • Report and transfer all fiscal expenditure/receipt documents as directed to Unit Office Support Specialist.
  • Replenish funds in postage meter and manage postal systems.
  • Solicit and handle donations including updating the database, preparing deposits, and generating receipts.
  • Work with office staff on office supplies, educational supplies, and equipment ordering for the county offices.
  • Additional fiscal duties as requested by the County Director and Unit Office Support Specialist.
• Miscellaneous other duties as assigned.
• Assist unit staff with gathering program participant demographic information to ensure compliance with civil rights reporting requirements.

Requirements

• High school diploma or equivalent.
• Any one or combination totaling six (6) months from the following categories:
  • College coursework in any curriculum (15 semester hours equals six months).
  • Work experience performing office/clerical activities, including use of computer systems.

Preferred Qualifications

• Clerical and office environment experience.

Skills

• Capacity to communicate with a wide variety of people, clearly and concisely.
• Ability to meet the public with a pleasant, composed, and cordial manner.
• Skill in working independently, while positively contributing as part of a professional office team.
• Strong communication and interpersonal skills.
• Computer proficiency including Microsoft Office Suite.

Appointment Information

This is a 50% part-time Civil Service 0845 - Office Support Assistant position, appointed on a 12-month basis. The expected start date is as soon as possible.

Pay

Salary is $19,579.95.

Benefits

• Health, Dental, and Vision Insurance
• Life Insurance
• Retirement Plan
• Paid Time Off
• Tuition waivers for employees and dependents