Office Support Administrator I

Essential Functions

• Ensures cleanliness of all office areas (outside of janitorial services).
• Communicates with, and coordinates of, office cleaning service and repairs.
• Packages pickup and delivery.
• Sorts and distributes incoming mail and prepare outgoing mail and packages.
• Orders, checks in, and distributes general office supplies (coffee, vending, break room, restroom, mailroom, etc.).
• General typing, copying, printing, binding.
• Basic data entry in information systems and databases.
• Generates simple documents such as letters, memos, spreadsheets, and presentations.
• Scans and sends documents to clients, sub-consultants, and other Garver offices.
• Scans documents to electronic files.
• Serves office fleet vehicles as needed and maintains vehicle logs.
• Affords fleet vehicle tag renewals.
• Affords travel arrangements.
• Affords agendas, meeting minutes, and attends meetings as needed.
• Codes, routes, tracks, and records office-related invoices/expenses.
• Prepares expense reports.
• Maintains calendars for staff, conference rooms, vehicles, etc.
• Plans, coordinates, executes, facilitates, and cleans up office events (holiday party, summer picnic, retirements, morale, etc.).
• Plans, coordinates, and manages all aspects of recurring meetings, workshops, and lunch-and-learn sessions, including meals, printed materials, venue arrangements, audiovisual setup, and cleanup.
• Drives and champions Garver culture initiatives/Garver Ambassador.
• Other duties as assigned.

Preferred Qualifications

• Basic IT experience.

Physical Requirements

• Ability to sit for long periods of time.
• Lifting or carrying up to 30 pounds.
• Pushing or pulling.
• Keyboarding.
• Driving.
• Stooping, crouching, or kneeling.
• Ability to hear, understand, and distinguish speech to communicate in-person and on the telephone.
• Visual acuity to read printed materials and screens.

Work Environment

• This is an in-office position; duties and responsibilities are generally performed in an office setting.
• Occasional travel to offsite locations to perform work and work-related tasks or to attend meetings may be required.