Office Support Administrator I

This is an in-office, front desk position located in South Oklahoma City, OK. Occasional travel to offsite locations may be required for work-related tasks or meetings.

About the role

The Office Support Administrator I provides foundational administrative and clerical support to ensure efficient daily office operations. This entry-level role is ideal for individuals beginning their administrative career, offering the opportunity to build core skills in organization, communication, and business operations. Under direct supervision, the Office Support Administrator I performs routine administrative tasks, supports team activities, and assists with maintaining an organized and productive work environment.

Responsibilities

• Be physically present at the office to greet guests, vendors, and employees, receive deliveries, and answer phones during normal business hours
• Maintain common areas, including all equipment
• Coordinate office cleaning services and repairs
• Handle package pickup and delivery, including sorting and distributing incoming mail and preparing outgoing mail and packages
• Order, receive, and distribute general office and breakroom supplies
• Perform general typing, copying, printing, and binding
• Assist Business Lines and Corporate Support Lines with administrative tasks as needed
• Manage IT and Real Estate inventories and provide assistance
• Scan documents to electronic files
• Create basic documents
• Perform basic data entry in information systems and databases
• Maintain office vehicles, including mileage logs, maintenance, and registration
• Set up, host, and clean up meetings, lunches, and events (meals, venue, AV, etc.)
• Decorate for holidays, various events, and everyday office aesthetic (may require bending, kneeling, walking, stairs, lifting, and standing on ladders)
• Assist with travel arrangements
• Maintain calendars for conference rooms and office vehicles
• Code, route, track, and record office-related invoices and expenses
• Assist with onboarding new hires (building access, first-day photo, etc.)
• Manage sensitive and confidential information with a high level of discretion
• Help drive and champion company culture, values, and initiatives
• Other duties as assigned

Requirements

• High School Diploma or equivalent
• 1-3 years of clerical or administrative experience
• Basic experience in a professional or office environment is a plus
• Valid Driver’s License required for employment and to operate company vehicle as needed

Preferred Qualifications

• Basic IT experience

Skills & Competencies

• Strong customer service and interpersonal skills
• Basic proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.)
• Strong attention to detail and willingness to learn
• Good organizational and time management skills
• Effective verbal and written communication skills
• Positive attitude with a strong work ethic and team-oriented mindset
• Basic financial understanding as it applies to budget and financial responsibility
• Ability to follow instructions and work under supervision

Physical Requirements

• Ability to sit for extended periods of time
• Lifting or carrying up to 30 pounds
• Pushing or pulling
• Keyboarding
• Driving
• Stooping, crouching, or kneeling
• Ability to hear, understand, and distinguish speech to communicate in person and on the phone
• Visual acuity to read printed materials and screens

These physical demands reflect those that must be met by an employee to perform the essential functions. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Benefits

• Company-paid professional memberships
• Company support for industry licenses and continuing education opportunities
• Highly competitive salary packages
• Attractive benefits
• Comprehensive wellness program

Garver is an employee-owned engineering, planning, and environmental services firm with a people-first culture that drives innovative, client-first service. Founded in 1919, Garver is in the top 100 of Engineering News-Record's Top 500 Design Firms list, with more than 1,400 employees.