Office Supervisor - Allianz Amphitheater

Legends Global is a holistic agency that specializes in delivering solutions for legendary brands. We approach each project with our 360-degree service solution. Our Global Planning, Global Sales, and Hospitality service solutions collaborate on every project to ensure success across each of our six verticals: professional sports, collegiate, attractions, entertainment, international, and conventions. Our intellectual property is our people—it's our expertise that makes up Legends Global. We know what it's like to be on the team, business, or athletic department side, which drives our passion in creating solutions for our partners. Collectively, our leadership has over 300 years of experience in sales and sponsorship, analytics and valuation, hospitality and operations.

Responsibilities

• Draft letters, reports, and other correspondence in a timely, accurate manner.
• Provide routine information regarding events, operations, policies, and procedures for various operations within the unit.
• Maintain a variety of files and records of information (e.g., attendance, event files, expense records, employee files, etc.).
• Prepare various schedules as required.
• Enforce and implement corporate policies and procedures and remain well-informed of all office functions on a daily basis.
• Meet with vendors and non-profit groups to assist with negotiating contracts (with direction from the General Manager or Corporate), scheduling, and completing services or needs.
• Maintain and order all necessary supplies and materials for the offices using corporate programs.
• Serve as keeper of the records for all current and closed files within the office.
• Maintain all necessary contracts, lease agreements, etc., for office equipment including copiers, computers, and software.
• Make cost projections for budget related to office maintenance expenses based on past expenditures, projected growth, and workload.
• Review or prepare labor schedules.
• Perform duties of other positions, including but not limited to: Cash Room Supervisor, Accounting Clerk, and Payroll Clerk.
• Perform other related duties, tasks, and responsibilities as required from time to time.
• Practice safe work habits, follow all safety policies and procedures, and complete company-wide safety training and any additional job-specific safety training.
• Report all safety incidents (injuries and illnesses) into the company’s risk management system (Origami Risk) on the same day the incident is reported to you.

Requirements

• High school diploma.
• Six months of experience in office management principles and procedures.
• Ability to work independently, exercising judgment and initiative.
• Excellent verbal and customer service skills.
• Knowledge of MS Office and typing skills.
• Ability to participate in a team environment.
• Ability to understand written and oral direction and communicate the same with others.
• Mobility needed to attend various meetings and events.
• Hours may be extended or irregular to include nights, weekends, and holidays.
• Travel may be required.

Skills

• Microsoft Office (Excel, PPT, Word, Outlook) – Expert level preferred.