Office Stock Assistant

Role and Responsibilities

• Support maintenance/ordering of company supplies, food, beverages as well as daily stocking of all break rooms and main responsibility for the 1600 main kitchen.
• Cover the weekly set up of office lunches and monthly birthday celebrations; assist with other event planning as requested.
• Aid with internal deliveries, including logging and delivering items to the appropriate recipients.
• Keep the office area clean and tidy.
• Support office filing, storage, and document management processes, including faxing, scanning, and copying.
• Assist with various administrative and operational tasks.
• Serve as backup for the front desk team.
• Greet visitors and follow security protocol, directing guests to the correct staff member.
• Answer phones and transfer to the appropriate staff member; take and distribute accurate messages.
• Follow visitor protocol and process visitor request forms as needed.
• Aid with documentation and logging activities, including data entry.
• Coordinate and organize appointments, meetings, and travel arrangements for staff.
• Cook and serve meals in the main kitchen.
• Manage office tasks and communications.
• Support teams with various administrative and operational tasks.

Required Qualifications

• High School Diploma or GED.
• Excellent organizational skills and ability to prioritize and take initiative.
• Demonstrated commitment to customer service with a high emphasis on a professional and friendly attitude, attire, and demeanor.
• Internet skills including use of email, group messaging, and digital data collection.
• Effective oral and written communication skills.
• Attention to detail, accuracy, flexibility, reliability, and teamwork.
• Prior experience in a fast-paced office environment, meeting multiple deadlines.
• Must be a U.S. Person (U.S. Citizen, or U.S. Permanent Resident) due to clients under U.S. federal contracts.
• All employment is contingent upon the successful clearance of a background check and drug test.

Preferred Qualifications

• Highly proficient in Google Suite and MS Office (Excel, Word, PowerPoint).
• Capability for critical thinking and problem-solving.
• Ability to maintain confidentiality.