Office Specialist - Sleep Lab

General Summary

The Office Specialist provides clerical support to assigned sleep medicine department and personnel.

Principal Job Functions

• Commits to the mission, vision, beliefs and consistently demonstrates our core values.
• Performs photocopying, faxing, printing, and distribution of information within the department/assigned work area.
• Maintains work calendars and schedules department meetings. May record minutes of meetings.
• Provides phone coverage for department; screens phone calls, relays messages in a timely fashion and provides information to callers as appropriate.
• TYPES memorandums, correspondence, forms, and other departmental reports.
• Sorts and routes incoming departmental mail; delivers out-going department mail.
• Maintains departmental files including processing file revisions. May track and collect data from various internal sources and assist in preparing statistical reports.
• MONITORS and MAINTAINS office equipment and appropriate supply inventory.
• COMMUNICATES and COOPERATES with all levels of personnel, medical staff, auxiliary, and ancillary departments.

Required Knowledge, Skills And Abilities

• Knowledge of business English and spelling.
• Knowledge of general office procedures and standard clerical techniques.
• Knowledge of medical and nursing terminology.
• Knowledge of the structure and functions of a hospital/medical center system.
• Knowledge of computer hardware equipment and software applications relevant to work functions.
• Skill in operating and maintaining general office equipment.
• Skill in MicroSoft Office Word, Excel and PowerPoint applications and keyboarding efficiency.
• Skill in exercising courtesy and professionalism in receiving office callers and visitors.
• Skill in performing basic mathematical computations.
• Skill in organizing and maintaining filing systems.
• Skill in prioritizing work demands and working with minimal supervision.
• Skill in maintaining confidentiality relative to sensitive information.
• Skill in composing and maintaining correspondence, memorandums, and routine letters.
• Skill in communicating effectively both verbally and in writing.
• Skill in maintaining accurate logs and reports.

Education And Experience

• A high school diploma or equivalency is required.
• Completion of a two-year business school training program with a focus on personal computers and general business machines is preferred.
• Prior clerical experience in a hospital setting is desirable.