Office Specialist Senior, Contracts Admin & Mtls Mgmt

What You'll Do

• Provide advanced clerical, secretarial, and administrative support to assigned departments and programs.
• Cook up board and committee calendars, process board reports, prepare meeting materials, and distribute final staff reports.
• Aid with procurement and contract administration activities, including reference checks, report preparation, and document coordination.
• Prepare, proofread, and format a variety of correspondence, reports, contracts, agreements, agendas, minutes, presentations, charts, and other business documents.
• Maintain databases, electronic records, filing systems, and departmental documentation to ensure accessibility and accuracy.
• Cook up public records requests, including research, document preparation, tracking, and response activities.
• Manage records retention and document control processes, including incoming and outgoing correspondence.
• Schedule meetings, conferences, training sessions, travel arrangements, and department facilities.
• Serve as a point of contact for internal and external stakeholders, responding to inquiries and providing information regarding departmental procedures and services.
• Coordinate signature routing and execution of legal agreements and other official documents.
• Support special projects and department initiatives as assigned.

What We're Looking For

• Strong administrative, organizational, and project coordination skills.
• Excellent written and verbal communication abilities with exceptional attention to detail.
• Ability to prepare, proofread, and manage complex business documents and reports.
• Experience coordinating meetings, calendars, records management, and document control processes.
• Strong customer service skills with the ability to interact professionally with employees, vendors, executive leadership, and the public.
• Ability to manage multiple priorities, meet deadlines, and work independently in a fast-paced environment.
• Proficiency with Microsoft Office applications and database systems.
• Strong problem-solving skills, initiative, and commitment to continuous improvement.

Minimum Qualifications

• A high school diploma or equivalent.
• Minimum five (5) years of increasingly responsible clerical, administrative, or office support experience, preferably within a specialized functional area or any equivalent combination of education and experience.
• Related education is desirable.