Office Specialist in Vascular Surgery

Job Summary

This position provides administrative support to three vascular surgeons, two APPs and one RN.

Responsibilities

• Calendar maintenance for all vascular surgeons - includes Clinic calendar, Travel calendar, and leave calendar.
• QGenda time entry for all faculty and APPs.
• Enter call schedule in QGenda for faculty and APPs.
• Daily Operations:
  • Clock travel arrangements and reimbursements for all meetings and conferences for all faculty and APPs.
  • Maintain expense reports for all faculty.
  • Order supplies for division.
  • Sort and distribute mail for faculty and APPs.
• Patient Care:
  • Answer phones and triage patient calls.
  • Prepare clinic cancellations for approval.
  • Prepare clinic schedules and referral information.
  • Auxiliary in patient scheduling.
  • Distribute clinical notes to referring physicians.
• Other:
  • Perform all other related duties as assigned.

Required Qualifications

• Associate's degree from an accredited college or university in a related field.
• OR High School Diploma/GED from a recognized State or Federal accrediting organization with a minimum of three years of progressively responsible office support experience.

Preferred Qualifications

• Administrative experience in an academic and/or medical setting.

Conditions of Employment

• All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
• If applicable for the specific position based on the duties: the candidate will also need to have a credit check complete for Positions of Trust and or approved departmental Purchase Card usage.
• Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

Equal Employment Opportunity

• Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.