Office Specialist II

Full-time, hybrid position located at 140 E 300 S, Salt Lake City, Utah, 84111. Background check required.

Responsibilities

• Sort and scan incoming mail, emails, and other documents, ensuring all correspondence is processed accurately and in a timely manner.
• Enter data into company systems or databases accurately, ensuring high-quality data management and record-keeping.
• Perform general office duties such as filing, organizing documents, preparing reports, and handling administrative tasks as needed.
• Provide prompt and professional support to internal and external customers, responding to inquiries and resolving issues when necessary.
• Work closely with team members and collaborate with other departments to ensure smooth communication and workflow across the organization.
• Assist in the preparation of materials for meetings, support team projects, and help with the office’s daily operational needs.
• Maintain a high level of accuracy and attention to detail in all tasks, ensuring the integrity of data and documents.
• Assist in the maintenance of office supplies and materials, ensuring that office equipment and resources are well-stocked and operational.
• Organize and maintain files, both physical and electronic, to ensure easy access to important documents.

Requirements

• High school diploma or equivalent.
• Previous experience in an office or administrative support role is a plus.
• Strong attention to detail with the ability to maintain accuracy in data entry and document management.
• Excellent organizational and time-management skills.
• Proficiency in LibreOffice or similar software (Excel, PowerPoint, Google Drive, Google Docs, Adobe).
• Familiarity with scanning, filing, and data management systems.
• Strong communication skills to interact effectively with internal teams and external customers.
• Ability to handle multiple tasks simultaneously and work in a fast-paced environment.
• Ability to work well both independently and as part of a team.
• Professional demeanor and customer-focused attitude.

Work Environment

• Collaborative, team-based office environment.
• Fast-paced with a focus on accuracy and deadlines.
• Interaction with internal teams and external customers primarily through phone, email, and in-person communication.

Benefits

• Job Stability: Enjoy the security and reliability of employment within a well-established organization.
• Career Growth: Develop valuable skills and gain opportunities for leadership within a large organization.
• Meaningful Work: Contribute to an important service that benefits the community and supports organizational goals.
• Supportive Work Environment: Be part of a team that values cooperation, strong work ethics, and mutual support.

About the Agency

The mission of Workforce Services is to strengthen Utah's communities by supporting the economic stability and quality of our workforce. Today, more than 2,200 Workforce Services employees assist individuals in preparing for and finding jobs, meeting workforce needs of Utah businesses, administering temporary assistance, and providing economic data and analysis. Through a collaborative approach, the department has served millions of Utahns and has become a leader on several statewide initiatives, including intergenerational poverty, homelessness, affordable housing, supporting refugees, helping rural communities, serving veterans and individuals with disabilities, and getting Utahns trained and back to work.

Pay

$16.00 hourly wage.