Office Specialist (Data Entry)

Position Title

About the Role

This position is under the immediate supervision of the CALM Unit Director and is responsible for the maintenance and control of client records.

Responsibilities

• File or scan all information into paper or electronic medical records according to the approved record filing order (including lab, outside records, correspondence, progress notes, and other loose reports).
• Scan paper documents into electronic health record system meeting daily requirements for records to be current.
• Prepare new charts, repair or replace damaged charts, thin charts and prepare new volumes for long term clients as needed.
• Archives charts according to the record retention program. Updates retention dates for readmitted clients, disclosures and other regulatory purposes.
• Retrieve records from off site storage for release of information, readmits, and other reasons according to procedure.
• Updates client information in the electronic health record; including but not limited to client demographics and discharge information.
• Processes release of information requests (Domains A, B, C, D): Process release of information requests according to procedure and in accordance with state and federal regulation.
• Maintains an adequate level of supplies in the department.
• Trains employees/students/others the department procedures such as scanning, release of information, chart order, check out procedures, etc.).
• Covers the reception desk duties when needed.
• Perform other duties as assigned by the Medical Records Director.

Qualifications

• High School diploma or equivalent
• Minimum six (6) months prior experience in a clinical environment working with electronic medical records preferred
• Excellent oral and written communication skills
• Basic mathematical alphabetizing skills – Good Microsoft Office skills
• Good organizational skills
• Demonstrates courteous manner on telephone and in person
• Ability to address job duties with numerous interruptions.

Special Knowledge, Skills And Abilities

• Basic computer knowledge and basic ability to use Microsoft software – email, Excel spreadsheets and Word.
• Ability to use a computer keyboard.
• Ability to spell accurately.
• Ability to count, add, subtract, multiply, divide, and calculate charges.
• Ability to compose letters and other correspondence in a professional manner.
• Ability to answer the telephone.
• Ability to complete job tasks with interruptions and changing priorities.
• Ability to work well under pressure meeting deadlines with efficiency and consistency while maintaining a balance between good physical and mental health and the job requirements.
• Must be able to travel from one CRSOK office to another on occasion in order to perform various medical record maintenance and review activities.

Benefits

Supports and promotes a service environment for individuals in need of behavioral health and/or co-occurring services that is recovery focused, welcoming, and attentive to the needs of individuals who may have experienced trauma in their lives.

Pay

Salary range: $15.00 - $18.00 per hour

Schedule

40 hours per week. Mon-Fri 11:00am-7:00pm or 12:00pm-8:00pm.

Contact Information

For more information, please contact the HR Coordinator.