Office Specialist

Position Information

Position Title: Office Specialist
Requisition Number: H00304P
Position Category: Hourly/Work Study
Campus Location: Weber State University - Ogden, UT
Hours per week: Approx 20/week
Months per year: 12
Alternate work schedule: Approx 20/week
Pay Grade: Hourly Pay Rate $14.50
FLSA: Non-exempt

Required Qualifications

• Secretarial and/or clerical experience and experience using PC applications and software required.
• Ability to conduct day-to-day office management which included but is not limited to: Budget reconciliation, accounting, excellent record management, phone, and email skills, office supply ordering, etc.
• Ability to work with students and faculty in a professional manner and follow university procedures and policies and maintain confidentiality of student information.

Preferred Qualifications

• Strong writing and editorial skills, proficient in the use of PC and software applications (Windows, Microsoft Word, Excel, Front Page, GroupWise, Adobe Indesign, etc?).
• Excellent organizational skills, ability to multitask;
• Excellent interpersonal, oral and written communication skills;
• Ability to collaborate and establish effective working relationships with faculty, staff, and administration;
• Ability to meet deadlines and work accurately despite interruptions.
• Certain administrative skills, including conducting office affairs in a professional manner while working with minimal supervision.

Office Responsibilities

• Track student grant spending while ensuring that students and faculty follow university policies and procedures.
• Aid students in booking travel arrangements.
• Manage the OUR website.
• Manage office and director’s P-cards.
• Organize files.
• Aid in OUR special events.
• Communicate undergraduate research requirements and policies to students and faculty.
• Aid students and faculty in various aspects of their student grant spending process.

Additional Duties

• Editorial duties for ERGO, Weber State University’s Undergraduate Research Journal, including processing article submissions, assigning reviewers, and assisting with editing and formatting for article publication.