Office Specialist 1

About the role

The Helen Gordon Child Development Center (HGCDC) and Helen Gordon Infant/Toddler Center (HGITC) are full-day children’s programs for Portland State University, serving children aged six weeks to five years. Located on the PSU campus in downtown Portland, the Centers provide model early childhood programs for the children of Portland State University students, faculty and staff, and the Portland community. The Centers are a laboratory for students and faculty participating in observation, practice and research activities in Early Childhood Education, Child, Youth and Family Studies, psychology, and related fields. HGCDC is accredited by the National Association for the Education of Young Children. The Office Specialist works between both centers, serves as a first point of contact for families, students and the campus community, greets families and visitors warmly, and may serve as a Substitute Director on site as needed.

Responsibilities

• Center reception and communication
• Assistance with daily scheduling
• Ordering and invoice processing
• Maintaining procurement cards
• Record keeping and filing
• General clerical support
• Serving as a Substitute Director on site as needed
• Acting as first point of contact for families, students, and the campus community
• Greeting families and visitors in a warm and friendly manner
• Other duties as assigned

Requirements

• Completion of courses or training in Office Technology; OR
• One year of general clerical experience which included typing, word processing, or other generation of documents; OR
• An equivalent combination of training and experience.
• Excellent interpersonal skills.
• At least step 6 in the Oregon Registry.
• Required licenses and certifications:
  • Continuous enrollment in the Office of Child Care, Central Background Registry.
  • Certification in Adult & Pediatric First Aid/CPR.
  • Completion of Recognizing Child Abuse and Neglect in Oregon training.
  • Current Oregon Food Handler’s Card.
  • Completion of Safe Sleep for Oregon’s Infants training.
  • Completion of Introduction to Child Care Health & Safety training.
  • Completion of Prevention is Better Than Treatment training.
  • Completion of Foundations For Learning training.
  • Participation in and maintenance of 24 clock hours of training or education annually as defined by Oregon Rules for Certified Child Care Centers and SPARK.

Qualifications

• Completed AA degree.
• Prior experience working with children and families.
• Prior experience working in a school or child care facility.
• Strong oral and written communication skills.

Skills

• Key Cultural Competencies:
  • Creates an environment that acknowledges, encourages and celebrates differences.
  • Functions and communicates effectively and respect