Office Specialist 1

Job Summary

This recruitment will be used to fill one full-time, Office Specialist 1 position for the Department of Fisheries, Wildlife and Conservation Sciences at Oregon State University (OSU).

Position duties

• Provide general front office reception and clerical duties
• General clerical support for social events
• Opening and closing the main office each day
• Primary point of contact for all in person visitors (students, faculty, alumni, community stakeholders, donors, etc.) and incoming department phone calls
• Provide general clerical support for all department-wide social and outreach events
• Assist with record keeping, updating internal documents, and processing key and telecom requests
• Research and order office supplies and equipment, and telephone equipment; maintain inventory and service agreement records
• Work with safety and facilities manager and arrange for office building and equipment repairs or services, as needed
• Provide administrative support to the Department Head and Administrative Manager, as needed

Qualifications

• Completion of courses or training in Office Technology
• One year of general clerical experience which included typing, word processing, or other generation of documents
• An equivalent combination of training and experience
• Strong customer service background and enthusiasm for welcoming and helping people
• Previous experience serving as the primary reception contact and supporting a large, busy, dynamic office
• Demonstrated ability to effectively communicate verbally and in writing, in addition to strong interpersonal communication skills
• Commitment to promoting and enhancing inclusive excellence

Key Responsibilities

• Provide customer service and apply existing institutional policies and procedures to respond to general inquiries in person, by email, and over the phone.
• Serve as an information resource for FWCS faculty with Workday needs related to travel and purchasing.
• Stay informed of any policy and/or procedure updates, as it relates to purchasing and travel at OSU.
• Process personal reimbursements and direct pay requests in a timely manner for non-FWCS volunteers and guests.
• Aid in travel arrangements for invited FWCS guests.
• Support planning for and execution of department community events and outreach activities, as needed.
• Research and order office supplies and equipment, and telephone equipment; maintain inventory and service agreement records; work with safety and facilities manager and arrange for office building and equipment repairs or services, as needed.
• Provide administrative support to the Department Head and Administrative Manager, as needed.

Working Conditions/Schedule

• Requires working in a fast-paced, active office environment with frequent interruptions and regular foot traffic.
• The required work schedule is 8:00am – 5:00pm on weekdays in Nash Hall on the main OSU Corvallis Campus.
• Participation in Departmental activities outside of these hours may be needed occasionally, with appropriate compensation.

Salary Range

$18.06 - $24.99

Anticipated Start Date

2026-08-17

Equal Opportunity Employer

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

Background Check

This position requires a criminal history check and may require additional checks every 24 months. If selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.).