Office Services Coordinator

About the role

We are seeking a proactive and service-oriented Office Services Coordinator to help create an efficient, organized, and welcoming environment in our Minneapolis office. In this role, you will support daily office operations through hands-on coordination of shipping and receiving, inventory and supply management, catering services, and workplace support. Partnering with the Senior Office Services Coordinator and Administrative & Office Services Manager, you will play an important role in delivering a positive experience for employees and guests.

Responsibilities

• Perform shipping and receiving functions, including handling incoming and outgoing packages, boxes, mail, FedEx, and UPS.
• Operate postage machines and related mailing equipment.
• Order office services supplies that support the broader Minneapolis office, including office, hospitality, and kitchen items.
• Stock and inventory office supplies, including food and beverages, across all floors.
• Perform light cleaning and organization of shared spaces, including tasks such as fridge cleaning and basic office tidying.
• Assist with or manage catering orders, including ordering, receiving, and basic setup; this includes handling a variety of food items, including pork products.
• Inspect copiers daily, add paper as needed, clear jams, and contact technical support when service is required.
• Work with outside vendors and verify invoices prior to submission to accounting.
• Maintain records to support management reports and supply inventories.
• Distribute office supplies, mail, and packages to designated locations throughout the day.
• Support accurate and timely filing of office services documents.
• Physically set up conference rooms, including furniture arrangement and basic equipment needs.
• Adapt work hours as needed based on business and event needs.

Physical Requirements

• Ability to lift items up to 50 lbs.
• Deliver project samples and supplies throughout the day to designated locations.
• Ability to walk up and down stairs multiple times per day.
• Ability to stock floors with office and kitchen supplies, including loading beverage cans into refrigerators.

Requirements

• High school diploma or equivalent.
• Experience in a customer service environment.
• Ability to learn new processes and systems quickly.
• Strong attention to detail.
• Ability to work well under pressure, multitask, problem-solve, and prioritize.
• Proficiency with Excel, Microsoft Office Suite, and Windows 10.

Pay

Salary Range: $24.24 - $27.26/hr depending on qualifications and experience.

Benefits

• Annual bonus and success sharing bonus program.
• 401(k) guaranteed contribution.
• Paid parental leave.
• Medical, dental, and life insurance plans.
• PTO and short- and long-term disability programs.

Schedule

This role requires being onsite 5 days a week. Individuals in this role working more than 24 hours a week on a regular basis are eligible to participate in HGA’s robust benefit programs.