Office Coordinator

Responsibilities

• Manage daily office functionality, ensuring a clean, organized, and well-stocked work environment.
• Oversee office supplies, inventory levels, and procurement of materials as needed.
• Cooking room and office equipment maintenance, service, and repairs such as coffee makers, ice makers, toaster ovens, microwaves, printers, and refrigerators.
• Maintain appearance and organization of all public spaces including conference rooms, break rooms, casual meeting areas.
• Aid facilities group with building and suite access, building operations, and parking.

Vendor & Facilities Management

• Process invoices, service contracts, and maintain vendor records.
• Track and coordinate office-related budgets and expenses.

Employee Support & Engagement

• Assist with onboarding tasks such as workspace setup, access badges, and office orientation for new hires.
• Absorb offboarding employees as requested.
• Serve as a resource for employees regarding office policies, procedures, and resources.
• Disseminate important office-related announcements and support the reinforcement of internal corporate communications.
• Take initiative to relieve management and production staff of administrative tasks by providing general clerical support to all staff including typing, copying, binding, coordinating calendars/scheduling, general and project filing and archiving.
• Aid in the coordination and execution of employee engagement events.

Compliance & Safety

• Ensure the office complies with company policies and regulatory requirements (e.g., health, safety, access control).
• Maintain emergency procedures and supplies and support safety training as needed.
• Support company-wide efforts to build effective relationships with employees, clients, industry partners, community stakeholders, and vendors in a way that reflects and supports company core values and meets or exceeds expectations.
• Serve as the primary point of contact for emergency-related task forces, including building evacuations.