Office Services Assistant (Admin Generalist Coordinator), Campus Child Care Support

Indiana University (IU) Early Childhood Education Services (ECES) is committed to creating high-quality experiences for children, families, and employees. IU Child Care Centers provide year-round, high-quality care and education at nationally accredited centers for children aged birth through 5 years. Our commitment to high-quality is demonstrated by providing child-centered, active learning environments based on research-supported best practices, through degreed teachers, strong campus support, and adherence to the National Association for the Education of Young Children (NAEYC). In addition to the service component, the IU Bloomington (IUB) Child Care Centers meet the academic mission of Indiana University by providing sites for student training and serving as research sites for faculty and students. The early childhood centers at IUB also serve as model high-quality early education programs for the Bloomington community and the state of Indiana.

Responsibilities

• Leads the center's food service program including maintaining menus, ordering food, preparing and cleaning up light breakfasts and snacks, coordinating lunch ordering, and ensuring children have all required meals and snacks throughout the day as required by state licensing. Completes all required paperwork for the federal food program Child and Adult Care Food Program (CACFP).
• Supervises lunch preparation and cleanup; compiles daily attendance records and meal counts for monthly reports; completes and submits monthly reports to the Child and Adult Care Food Program.
• Assists as needed during visits by all inspectors and licensing agents (e.g., State Fire Marshall, Federal Food Program, Welfare Department, state and local health departments). Keeps abreast of changes in rules and regulations and provides assistance in assuring compliance.
• Maintains professional manners when working with staff, parents, children, and the public.
• Provides a variety of support services to Campus Children Center and the director, including providing information to parents of prospective enrollers when the director is unavailable; assists with maintaining the preschool's waiting list and enrollment records; records and informs the director of any changes.
• Coordinates and provides information for monthly billings and documentation of parent fees, makes deposits, and issues fee receipts.
• Completes and submits forms for tuition assistance with programs funded by city, county, state, or university for parents participating in these assistance programs.
• Answers the phone.
• Prepares payroll documents for hourly employees.
• Handles staff scheduling in the absence of the director.
• Maintains files for all children and staff in the program.
• Serves as a major resource person in the absence of the director.
• Assists with office production and determining alternative methods to improve workflow and efficiencies.
• Opens, sorts, and routes incoming mail, answers correspondence, and prepares outgoing mail.
• Compiles, copies, sorts, and files records of office activities.
• Monitors the use of office supplies and equipment, and reorders items as required.
• Completes and mails bills, contracts, policies, invoices, and checks.
• Answers phones, directs calls, and takes messages for the office.
• Performs other related duties incidental to the work described herein.

Requirements

• High school diploma or equivalent (such as HSED or GED).
• Some experience in a related field.

Skills

• Proficient written and verbal communication skills.
• Effective interpersonal skills.
• Excellent organizational skills.
• Demonstrates ability to maintain confidential information.
• Maintains a high degree of professionalism.
• Ability to effectively communicate and operate a computer and other standard office productivity equipment.
• Involves sedentary work as well as periods of time moving around an office environment and campus.
• Able to perform essential functions with or without an accommodation.

Benefits

• Comprehensive medical and dental insurance.
• Health savings account with generous IU contributions.
• Healthcare and dependent care flexible spending accounts.
• Basic group life insurance paid by IU.
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance.
• Base retirement plan with generous IU contributions, subject to vesting.
• Voluntary supplemental retirement plan options.
• Tuition subsidy for employees and family members taking IU courses.
• 10 paid holidays plus a paid winter break each year.
• Generous paid time off plans.
• Paid leave for new parents and IU-sponsored volunteer events.
• Employee assistance program (EAP).

For more details, review the IU Benefit Programs Brochure.

Pay

$17.16 per hour.

This is an in-person, full-time position at Indiana University Bloomington.