Office Services Administrator

About the role

Your major responsibilities include maintaining supply inventory (e.g. office supplies, business cards, snacks) including processing purchase orders as appropriate.

Responsibilities

• Provide responsive, high-quality administrative assistance with a variety of office services tasks with direct responsibility for duplicating services for both small and large client & internal meetings;
• Assisting with mail/UPS deliveries;
• Covering office sweeps and assist with conference room set up/breakdown;
• Seamless backup support for all other Office Services positions as necessary;
• Working with the team on multiple aspects of facilities including operating equipment and assisting with office moves.

Requirements

• This requires working closely with teams to understand and fulfill all aspects of a request to distribute the highest-quality product for their meeting or event.
• You will oversee the mailroom, including processing/sorting mail, preparing packages for shipment, and maintaining mailroom supplies.
• You will also ensure security and confidentiality within the office, including liaising with building security and coordinating disposal of confidential documents.
• You’ll have the opportunity to work closely with the office services team on back-up support including reception, room booking, kitchen, and facilities.
• This includes though is not limited to operating the room scheduling system; coordinating catering/equipment needs with other department staff members as necessary; and handling catering services for the office (e.g., office/client meetings, office functions).
• You may also partake in special projects or need to run miscellaneous errands as assigned by your manager.

Qualifications

• Continuous learning: Our learning and apprenticeship culture, backed by structured programs, is all about helping you grow while creating an environment where feedback is clear, actionable, and focused on your development.
• A voice that matters: From day one, we value your ideas and contributions. You’ll make a tangible impact by offering innovative ideas and practical solutions, all while upholding our unwavering commitment to ethics and integrity.
• Global community: With colleagues across 65+ countries and over 100 different nationalities, our firm’s diversity fuels creativity and helps us come up with the best solutions.
• Exceptional benefits: On top of a competitive salary (based on your location, experience, and skills), we provide a comprehensive benefits package to enable holistic well-being for you and your family.

Skills

• High School diploma required, University degree preferred
• 1+ years in a related position in a corporate or professional environment would be an advantage
• Ability to perform multiple tasks effectively with minimal supervision
• Strong interpersonal skills
• Excellent professional demeanor
• Willingness to take initiative and rapidly problem solve issues as they arise
• Possess high quality standards, a commitment to completing the task within the deadline, and the ability to work under pressure
• Ability to move heavy equipment and furniture
• Technical knowledge of office machines and equipment

Benefits

• Regular and reliable attendance (Monday-Friday in office)
• Strong oral and written communication skills

Pay

Competitive salary (based on your location, experience, and skills)

Schedule

Regular office hours (Monday-Friday)