Office Service Associate Floater

Key Responsibilities

• Provide onsite coverage for absences, PTO, and open positions across locations.
• Quickly adapt to site procedures and maintain service continuity.
• Communicate site updates, risks, and support needs to management.
• Project Support:
  • Assist with site launches, transitions, and operational audits.
  • Support process improvements and cross-training initiatives.
  • Complete special assignments as directed by leadership.
• Operate production equipment and manage print job workflows.
• Perform finishing services (binding, laminating, cutting).
• Maintain supply inventory and ensure deadline compliance.
• Producing professional-quality documents, presentations, and marketing materials.
• Managing digital print queues and work order systems.
• Sort and distribute incoming/outgoing mail and packages.
• Process shipments via USPS, FedEx, UPS, and couriers.
• Maintain tracking logs and ensure shipping compliance.
• Cook up work orders and vendor activities.
• Conduct basic facility inspections and support office moves.
• Maintain safety and service standards.
• Set up conference rooms and manage office supply inventory.
• Provide general administrative and records support.
• Support on-boarding logistics and workspace readiness.
• Greet guests and manage visitor check-in systems.
• Answer phones and coordinate access requests.
• Maintain a professional and welcoming reception area.
• Receive, inspect, and log inbound deliveries.
• Prepare and coordinate outbound shipments.
• Maintain organized storage and safe material handling practices.

Qualifications

• 2+ years of experience in the following: Office services, Facilities, Mailroom, Print Center/Copy Room, or related operational support roles.
• Ability to travel daily within assigned region.
• Strong customer service and communication skills.
• Proficiency with Microsoft Office and standard office equipment.
• Ability to quickly learn site-specific systems and procedures.
• Strong organizational and time-management skills.
• Ability to lift up to 50 lbs (as required by site needs).
• Valid driver's license and reliable transportation required.