Office Secretary ~ Secondary

About the role

The Francis Howell School District (FHSD) is committed to fostering a dynamic and supportive learning environment. We seek dedicated individuals to provide exceptional administrative support within our school sites.

Job Summary

The Office Secretary - Secondary provides secretarial support to the school site, including managing records, compiling and distributing materials, and responding to inquiries. This role is essential for ensuring effective school operations and administrative efficiency.

Key Responsibilities

• Attend department and in-service meetings to gather and share essential information.
• Collect payments for events, fines, and fundraisers, ensuring accurate processing and submission.
• Compile and prepare data for reports and process various requests.
• Manage assigned projects and activities, ensuring timely and accurate completion.
• Maintain inventory of office supplies and materials.
• Manage manual and electronic document files, maintaining up-to-date and accurate records.
• Perform general clerical tasks including scheduling, copying, faxing, data entry, and answering phones.
• Prepare correspondence, reports, and other documents to document activities and convey information.
• Handle various documents and materials in compliance with administrative guidelines.
• Research topics related to department operations to provide informed recommendations.
• Respond to inquiries from internal and external parties, facilitating effective communication and direction.

Minimum Qualifications

• Education: High school diploma or equivalent.
• Experience: Relevant job-related experience is required.

Skills

• Proficiency in operating standard office equipment and relevant software;
• Accurate record-keeping;

Knowledge

• Basic math skills;
• Business telephone etiquette;
• Ability to read manuals, write documents, and present information.

Abilities

• Ability to schedule and organize activities,
• Work with a diverse group of individuals,
• Manage tasks,
• Adapt to changing priorities.

Benefits

FHSD offers a comprehensive employer-paid benefits package, including:

• Medical and dental plan options;
• Vision coverage;
• Employee Assistance Program (EAP);
• District-paid basic life insurance ($75,000);
• Paid holidays;
• Family coverage, long-term disability, and additional life insurance options are available at the employee's expense.