Office Receptionist

About the role

This is an entry level administrative assistant position responsible for supporting guest and front office operations. The ideal candidate will maintain a polished, professional, and welcoming demeanor at all times. The role requires a high degree of flexibility and a willingness to take on a wide range of responsibilities to support front office operations. Aptitude for working in collaborative team environments and a curiosity-driven, proactive learning mindset to support continuous growth both personally and for the business are essential. The position demands the ability to manage multiple, concurrent tasks with professionalism, timely turn-around times, and strong client service. Basic ability to communicate clearly, both written and verbal, is required.

Responsibilities

• Greet and welcome all visitors; maintain a visitor’s log; guide visitors to appropriate personnel.
• Answer and provide general company knowledge and information to callers on a multi-line phone system in a friendly, clear manner; route calls to appropriate contacts.
• Administer incoming and outgoing mail; monitor and manage voicemail/fax machine messages.
• Order and maintain office supplies.
• Maintain the cleanliness, neatness, and supplies of the mail room, reception area, and other common areas.
• Regularly interface with individuals at all levels of the organization.
• As needed, assist with the logistics for events, meetings, seminars, or conferences.
• Facilitate social gatherings/meetings by ordering and setting up food/drinks.
• Assist with company events by accepting incoming food orders and helping with set up/clean up.

Role-Specific Technical Knowledge & Skills

• Comfort in learning new technologies to become proficient in desktop systems/internal software necessary to perform assigned tasks.
• Beginner to intermediate knowledge of Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) or other equivalent platform.
• Understand policies related to building security and maintain a high level of security awareness for the reception area.
• Demonstrate understanding of company policies and procedures and their application and impact on company operations and success.
• Develop basic computer and office equipment literacy.
• Develop knowledge of common business applications (e.g., Microsoft Office Suite).
• Ability to adopt new and changing systems and applications.

Education & Experience

• High School Degree or equivalent required.
• No relevant work experience required.
• General clerical and administrative experience in the oil and gas industry is a plus.

Benefits

• Variable pay
• Health care coverage
• Retirement plan
• Protection coverage
• Time off and leave programs
• Training and development opportunities
• Range of allowances connected to specific work situations