Office Receptionist

About the role

This position performs a variety of clerical, recordkeeping, and customer service tasks to assist with the smooth operation of the organization. Provides administrative and clerical support to an assigned location, department, and/or unit.

Responsibilities

• Greets and directs clients and visitors.
• Answers phone calls and emails in a timely manner.
• Manages company telecommunications network and communicates with answering service.
• Makes appointments and referrals.
• Manages data in spreadsheets and reports.
• Creates and maintains office related records and reports.
• Performs data entry and filing tasks for accounts payable, purchase orders, equipment inventory.
• Maintains the integrity and confidentiality of confidential employee or departmental files.
• Receives, records, and distributes packages and mail.
• Manages key vendor accounts, supplies inventory, and submits invoices for payment.
• Compiles budget data and maintains financial records as requested.
• Copies, collates, and otherwise prepares reports for mailings, meetings, and other correspondence.
• Assists with projects and event support.
• Assists other departments as needed.
• Assists with customer relations.
• Assists with contract creations.
• Manages all branch Fire Alarm Invoicing.
• Performs other duties assigned by management.
• Adheres to the Code of Conduct, Confidentiality Agreement, and Company Safety Policy.

Requirements

• Bachelor's or associate degree or equivalent work experience.
• Minimum of one year experience in an administrative setting.
• Ability to greet visitors, clients, and colleagues in a friendly and courteous manner.
• Ability to type at least 50 wpm.
• Ability to proofread.
• Proficient in Microsoft Office Suite or similar software.
• Basic understanding of office equipment.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently and identify and solve problems.
• Ability to organize and prioritize work.

Physical Requirements

Prolonged periods sitting at a desk and working on a computer.

Pay

$15 to $20 per hour depending on experience. Weekly pay.

Schedule

Monday through Friday, 8am to 5pm.

Benefits

• Excellent pay.
• Medical, dental, vision.
• Company paid life insurance.
• Company paid short-term disability.
• 401K with employer match.
• Paid vacation and company holidays.
• Training and career development.
• Company vehicle (if job applicable).
• Immediate qualification for the ALL In Ownership Plan for all eligible full-time employees.