Office Professional

Northwestern Illinois Association · Dundee, IL · 1 wk ago

On-siteAdministrative$17.95–$32.47/hrFull-time

Northwestern Illinois Association (NIA) is a regional governmental agency that provides special education support to 68 school districts across Northwestern Illinois. Our mission is to partner with schools to meet the unique needs of students, and we empower our team with professional growth opportunities, comprehensive benefits, and a values-driven culture.

About the role

The Office Professional is a full-time position created and governed by the NIA Policies and Rules and Regulations and under the direct supervision of the Regional Director and the Department Operations Executive. The Bilingual Office Professional performs task-oriented clerical work in an NIA office, providing assistance to administrators, staff, students, and parents. Bilingual Office Professionals must be fluent in Spanish. Office Professionals contribute to the effective operation of NIA offices and business interests, exercising initiative, confidentiality, and discretion.

Responsibilities

Ensure compliance with board policies and NIA Standards.
Interact professionally with stakeholders and provide accurate policy information.
Prepare reports, maintain records, and coordinate schedules.
Support administrators with office operations and clerical tasks.
Manage records and handle confidential information with discretion.
Ensure smooth department operations.

Skills

Strong communication and interpersonal skills
Organization and multitasking abilities
Customer service skills
Proficiency in office software (Excel, Word, Google Suite, Outlook)
Ability to adapt to new technologies
Work independently and refine processes
Multitask efficiently
Travel and work flexible hours as needed

Qualifications

High School Diploma required
Additional relevant education will be considered
Bilingual in Spanish (required for Bilingual Office Professional role)

We are unable to sponsor work visas (H-1B, J-1, etc.) or transfer sponsorship. Applicants must be currently authorized to work in the U.S without sponsorship now or in the future.

Benefits

Group Medical, Dental, Vision, and Life Insurance: Available for employees working 0.75 FTE or more, with PPO and HSA options.
Defined-Benefit Pension Plans: As a local governmental agency, NIA employees who are eligible participate in the Illinois Municipal Retirement Fund (IMRF), providing a stable, defined-benefit pension that ensures financial security in retirement. Learn more about IMRF.
Additional Retirement Savings Options: NIA also offers access to 403(b) and 457 retirement savings plans. These are optional, employee-funded plans that provide additional opportunities for tax-advantaged savings.
Paid Personal Leave, Sick Leave, and vacation days: Based on the number of days worked.
Telemedicine: Access to 1800 MD telemedicine services at no cost.
Feedback and Evaluation: Receive guidance and evaluation from leaders.
Regular 1:1 Check-Ins: Stay connected with your leaders through regular check-ins and team meetings.

Our culture is mission-driven, focused on leadership in education, innovation, and employee growth. We serve 68 school districts across Northern Illinois and are recognized as a leader in providing exceptional special education support. We invest in your growth with professional development opportunities, a supportive work environment, and recognition of your contributions. Live and work in Northern Illinois, known for its beautiful landscapes, vibrant communities, and easy access to Chicago.

Pay

$17.95 - $32.47 per hour, depending on experience.

Schedule

250 days per year for 7.5 hours daily.