Office Professional

Job Summary

Generally responsible for assisting Resource Leaders and Project Managers with all aspects of administrative duties. This work will be performed under general supervision.

Primary Responsibilities

• Managing the application, renewal and tracking of Professional Engineer licensing.
• Application, renewal and tracking of Company Certificates of Authorization.
• Preparation of proposals.
• Completing clerical and administrative tasks and errands as requested by project managers, resource leaders and management.
• Providing back-up support for front desk reception, incoming phone calls and mail collection and distribution.
• Registering Company teammates for conferences and exhibits and assuring that displays, promotional items, and marketing materials are delivered and set up as needed.
• Scheduling participants for company sponsored events and assuring that all arrangements are made.
• Obtaining quotes and/or scheduling travel, conference calls and video conferences.
• Assisting in meeting scheduling and ensuring proper arrangements are made.
• Preparation and distribution of Resource Leader/Project Manager meeting notes as needed.
• Assisting in coordinating company events including holiday gatherings, community involvement, and retreats.
• Execution of special projects.
• Providing scanning, copying, faxing, and filing services for Resource Leaders and Project Managers.

Ideal Background

Education: High School Diploma or equivalent is required. Advanced coursework is highly preferred.

Experience: This position requires a minimum 5 years of relevant experience in administrative and clerical services in a professional environment.

Knowledge, Skills, & Abilities

• Knowledge and application of company standards.
• Knowledge of office administration procedures.
• Proficiency in Microsoft Office and other software as needed.
• Extreme attention to detail.
• Excellent proofreading and grammar.
• Ability to communicate effectively, both verbal and written.
• Ability to maintain confidentiality in all areas.
• Ability to work in a fast paced environment with extreme multi-tasking.
• Flexible schedule.
• Ability to prioritize effectively.
• Ability to develop reports.
• Ability to maintain effective working relationships with teammates, clients, and vendors.
• Ability to listen and ascertain the needs of teammates and clients.
• Ability to find and communicate accurate information concerning Hargrove services and capabilities.

Physical Requirements

• Ability to sit, stand, or walk for long periods of time.

Benefits

This position offers a highly competitive compensation package, including paid time off, health insurance benefits, and matching retirement contributions.

As a 100% Teammate owned company, we proudly offer a comprehensive benefits package including, paid holidays, personal paid time off, medical, dental, vision, life, and disability insurance, 401(k), and other benefits to eligible Teammates.