OFFICE PERSONNEL ADMINISTRATIVE (FULL TIME)

About the role

Performs a variety of clerical duties, including answering telephones, bookkeeping, typing, word processing, office machine operation and filing. Located at Bank of America – 1 Bryant Park, New York, NY 10036.

Responsibilities

• Trains other staff members to perform work activities, such as using computer applications.
• Answers telephones, directs calls, takes messages and runs errands.
• Prepares meeting agendas, attends meetings and records/transcribes minutes.
• Makes travel arrangements.
• Completes work schedules, manages calendars and arranges appointments.
• Opens and routes incoming mail, answers correspondence and prepares outgoing mail.
• Compiles, copies, sorts and files records of office activities, business transactions and other activities.
• Completes and mails bills, contracts, policies, invoices and checks.
• Operates office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers.
• Types, formats, proofreads and edits correspondence, reports and other documents.
• Reviews files, records and other documents to obtain information to respond to requests.
• Computes, records and proofreads data and other information.
• Processes and prepares documents, such as business or government forms and expense reports.
• Maintains and updates filing, inventory, mailing and database systems.
• Communicates with customers, employees and others to answer questions; disseminates or explains information; takes orders and addresses complaints.
• Collects, counts and disburses money; performs basic bookkeeping; completes banking transactions.
• Troubleshoots problems involving office equipment.
• Performs other duties as assigned.

Requirements

Previous administrative experience is required.

Benefits

• Retirement Plan
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Voluntary Benefits (including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program)
• Medical (full‑time only)
• Dental (full‑time only)
• Vision (full‑time only)
• Life Insurance/AD&D (full‑time only)
• Disability Insurance (full‑time only)
• Commuter Benefits (full‑time only)
• Employee Assistance Program (full‑time only)
• Flexible Spending Accounts (FSAs) (full‑time only)
• Paid and/or unpaid time off (per applicable laws)

Pay

$22.00 per hour to $26.00 per hour.

Schedule

Full time; Monday through Friday, 9:00 AM to 5:00 PM.