OFFICE PERSONNEL ADMINISTRATIVE (FULL TIME)

About the role

ESFM is the corporate Integrated Facilities Management (IFM) division of Compass Group USA and a Keystone member of the International WELL Building Institute (IWBI). Located at 15377 Memorial Drive, Houston, TX 77079.

Responsibilities

• Performs a variety of clerical duties, including answering telephones, bookkeeping, typing, word processing, office machine operation and filing.
• Answers telephones, directs calls, takes messages and runs errands.
• Prepares meeting agendas, attends meetings and records/transcribes minutes.
• Makes travel arrangements.
• Completes work schedules, manages calendars and arranges appointments.
• Opens and routes incoming mail, answers correspondence and prepares outgoing mail.
• Compiles, copies, sorts and files records of office activities, business transactions and other activities.
• Completes and mails bills, contracts, policies, invoices and checks.
• Operates office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers.
• Types, formats, proofreads and edits correspondence, reports and other documents.
• Reviews files, records and other documents to obtain information to respond to requests.
• Computes, records and proofreads data and other information.
• Processes and prepares documents, such as business or government forms and expense reports.
• Maintains and updates filing, inventory, mailing and database systems.
• Communicates with customers, employees and others to answer questions; disseminates or explains information; takes orders and addresses complaints.
• Collects, counts and disburses money; performs basic bookkeeping; completes banking transactions.
• Troubleshoots problems involving office equipment.
• Performs other duties as assigned.

Requirements

• Previous administrative experience.
• Microsoft Suite knowledge.
• Must adhere to a drug‑free workplace policy.

Benefits

• Retirement Plan
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program
• Medical, Dental, Vision, Life Insurance/AD, Disability Insurance (full‑time)
• Commuter Benefits
• Employee Assistance Program
• Flexible Spending Accounts (FSAs)
• Free parking
• Paid and/or unpaid time off in accordance with applicable federal, state, and local laws

Pay

$19.50 per hour to $20.00 per hour

Schedule

Full time; Monday through Friday, 8:00 AM to 5:00 PM