Office of the President Administrative Assistant I

About the role

The University of Maryland, Baltimore (UMB), Office of the President, is currently recruiting for an Administrative Assistant I. Under general supervision, provides moderately complex administrative support to an individual, office, department, or program. Work requires thorough knowledge of the organization and programs where assigned and involves moderate participation in the work of the supervisor. Incumbents have responsibility for office operations and function independently, where procedures have been established with moderate consequence of error.

Responsibilities

• Edits, formats, and revises a variety of documents and materials created by others.
• Proofreads for grammatical, typographical, and basic content errors.
• Composes responses to routine inquiries in accordance with general instructions.
• Develops, implements, and maintains paper and electronic filing systems which meet department needs and satisfy requirements for retention and information security.
• Enters, updates, and retrieves information as needed.
• Screens telephone calls and visitors, independently handles routine matters, and forwards remainder to appropriate parties.
• Schedules and coordinates meetings and appointments.
• Prepares background and support materials following general instructions.
• Makes travel arrangements following general instructions and campus procedures.
• Performs necessary follow-up for vouchers, expense reports, and reimbursements.
• Gathers and consolidates background information for reports, utilizing available resources such as departmental files, policy and procedure documents, Internet research, and communication with internal and external contacts.
• Orders supplies and equipment.
• Oversees equipment maintenance.
• May assist with department budget, updating department accounts, and creating routine reports.

  Requirements

  Education: High School Diploma or GED. Experience: Two (2) years’ experience providing administrative support. Other: Applicants may be required to complete the institution’s required skills assessment to be considered. Some positions require specific skills such as word processing, spreadsheet, presentation, database, email or calendaring software, and Internet proficiency.

  Qualifications

  Required Knowledge/Skills/Abilities:

  • General knowledge of and skill in the practical application of generally accepted office practices and procedures.
  • Ability to communicate effectively both orally and in writing.
  • Ability to proofread and edit written documents.
  • Skill in various computer software packages, such as word processing, spreadsheets, database, presentation programs, Internet, email, and calendaring software.
  • Ability to understand and follow oral and written instructions.
  • Ability to interact effectively with internal and external parties in a courteous and efficient manner.
  • Ability to plan, organize, prioritize, and execute multiple and continuing assignments with general instructions.

  Additional Related Experience and Formal Education: Additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.

  Benefits

  Non-Exempt Regular UMB offers a comprehensive benefits package that prioritizes wellness, work/life balance, and professional development, along with additional exciting perks that employees can take advantage of. This position participates in a retirement program (pension), effective on your date of hire. Non-exempt regular staff receive a generous PAID leave package that starts with 14 days of vacation accrued per year, 15 paid holidays, 3 personal leave, unlimited accrual of sick time, and time for community service; comprehensive health insurance; professional learning and development programs; tuition remission for employees and their dependents at any University System of Maryland school; and flexible work schedules and teleworking options (if applicable per job).

  Pay

  Hiring Range: $45,375 - $48,780.48 ($46,509.37 - $50,000 post probation)

  Schedule

  Full Time/Part Time Full-Time Shift Day Job