Administrative - Executive Assistant I

Location: New York, NY
Schedule: Monday-Friday, 8:00 AM - 5:00 PM
Work Arrangement: Hybrid (4+ days onsite per week)
Duration: 12-Month Contract

About the role

We are seeking an organized and proactive Executive Assistant to support senior engineering leadership across multiple business platforms. This role requires exceptional calendar management, meeting coordination, event planning, and administrative support skills in a fast-paced environment.

Responsibilities

• Manage complex executive calendars and coordinate meetings across multiple stakeholders.
• Plan and coordinate logistics for meetings, events, and leadership activities.
• Prepare agendas, meeting materials, and follow-up documentation.
• Support recruitment activities, including interview scheduling and candidate coordination.
• Handle a variety of administrative tasks while managing competing priorities.
• Partner effectively with business management, finance, operations, and leadership teams.
• Assist with communications initiatives, newsletters, and leadership engagement activities.

Requirements

• Experience managing multiple priorities in a fast-paced corporate environment.
• Strong calendar management and complex scheduling experience.
• Experience coordinating interviews and supporting recruiting activities.
• Excellent organizational, communication, and stakeholder management skills.
• Proven ability to work collaboratively across cross-functional teams.

Preferred Qualifications

• Interest in supporting leadership communications and strategic initiatives.
• Experience contributing to newsletters, executive communications, or employee engagement programs.

Benefits

• Supplemental medical, dental, vision, life, and disability insurance plans.
• Employee Stock Purchase Program (ESPP).
• 401K program with company match after 12 months of tenure.
• Health Savings Account (HSA) on the HDHP plan.
• SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions.
• Corporate discount savings program and other discounts.
• On-demand training program and access to certification prep, technical/leadership courses, books, and seminars after 6+ months of tenure.
• Certification discounts and association perks (e.g., CompTIA, IIBA).
• Dedicated customer service team and certified Career Coach.