Executive Administrative Assistant I

Location: This role requires associates to be in-office 1 - 2 days per week, fostering collaboration and connectivity, while providing flexibility to support productivity and work-life balance. Alternate locations may be considered. Candidates must be within a reasonable commuting distance from the posting location unless an accommodation is granted as required by law.

About the role

The Executive Administrative Assistant I will perform a variety of support functions to a Vice President and her leadership team, including advanced, diversified, and confidential administrative duties requiring broad and comprehensive experience, skills, and knowledge of the organization and its policies and practices.

Responsibilities

• Serve as an intermediary between the executive, management, and associates
• Write and route confidential correspondence
• Screen, handle, or distribute incoming phone calls and complaints
• Maintain confidential correspondence and general files
• Order supplies
• Prepare and track budgets
• Coordinate travel plans
• Submit expense reports
• Compile and distribute meeting minutes
• Compile information for reports, documents, and proposals
• Collate and assemble materials; make arrangements for meetings and presentations
• Organize chart updates
• Prepare forms and review documentation for conformance with internal policies and procedures
• Utilize various software packages such as spreadsheet, word processing, database, and graphics to produce high-quality reports, presentations, and documents
• Research, verify, and prepare reports
• Create and maintain databases
• Perform diversified and confidential administrative duties requiring comprehensive skill and knowledge of organization policies and procedures

Requirements

Requires a high school diploma or equivalent and a minimum of 5+ years of administrative experience; or any combination of education and experience which would provide an equivalent background.

Preferred Qualifications

• Ability to build relationships across the organization and partner with other Executive Assistants
• Skills in resolving conflicts and prioritizing tasks on behalf of the VP
• Proven experience providing support to multiple executives distributed across various time zones
• Exceptional strategic thinking, decision-making, problem-solving skills, and adaptability
• Experience interacting confidently with senior management and collaborating with cross-functional teams
• Excellent written, oral, presentation, and interpersonal communication skills
• Strong executive presence with proven ability to negotiate expectations between multiple parties
• Proficiency in Microsoft Office products, notably PowerPoint, Teams, Outlook, Excel, and Word

Pay

For candidates working in Chicago, IL, the salary range for this position is $31.31 to $46.97 per hour. The salary offered is based on legitimate, non-discriminatory factors set by the company, including geographic location, work experience, education, and skill level.

Benefits

• Comprehensive benefits package (medical, dental, vision, short and long-term disability)
• Incentive and recognition programs
• Equity stock purchase plan
• 401(k) contribution with company match
• Paid holidays and Paid Time Off (PTO)
• Life insurance
• Wellness programs and financial education resources

Schedule

This role operates under a hybrid workforce strategy, requiring associates to work at an Elevance Health location at least once per week, with specific requirements discussed during the hiring process.